33+ Other Ways to Say “What Time Works Best for You”|2025|

When it comes to effective communication, especially in a professional setting, the way you phrase your message can make a real difference. A common question like “what time works best for you” is perfectly acceptable but with a little creativity, you can make your message feel more considerate and respectful.

Whether you’re scheduling and coordinating meetings, writing an email, or planning a call, using alternative phrases can help you express yourself in a more thoughtful and accommodating way.

Below, you’ll find 33 options that will help you add personality, a warm and professional tone, and clarity to your writing.

What Does “What Time Works Best For You?” Mean?

The phrase “What time works best for you?” is a polite and flexible way to ask someone for their preferred time to meet or connect. It shows a willingness to accommodate their schedule, fostering considerate and respectful communication in both personal and professional contexts.

When to Use “What Time Works Best For You?”

Use this phrase when you’re scheduling and coordinating meetings, setting up calls, or planning appointments. It’s ideal in emails, texts, or messages where you want to keep things flexible, collaborative, and easygoing without sounding too formal.

Is It Professional/Polite to Say “What Time Works Best For You?”

Yes, it is both professional and polite, commonly used in workplace and client communications. However, using alternative phrases can help you express yourself more uniquely, offering a warm and professional tone that feels personalized and thoughtful.

1. What Time Do You Prefer?

Meaning: This phrase emphasizes the other person’s choice and comfort in scheduling.
Definition: A question used to ask someone for their preferred time for a meeting or task.
Tone: Respectful and collaborative.
Example: “What time do you prefer for our next discussion?”
Explanation: It shows courtesy by prioritizing the recipient’s schedule, making your message more engaging.
Purpose and Personalization: Ideal for friendly or professional settings. You can personalize it by adjusting for tone—e.g., “prefer” becomes “feel best about” for a more casual approach.

2. What Time Would Be Comfortable for You?

Meaning: Highlights a considerate approach to time planning, focusing on ease and comfort.
Definition: A soft and empathetic way to request a meeting time.
Tone: Warm and thoughtful.
Example: “What time would be comfortable for you to meet this week?”
Explanation: This phrasing fosters trust and openness, especially when working with clients or colleagues.
Purpose and Personalization: Use when empathy is important. Tailor by switching to “work for you” for more neutral communication.

3. When Do You Think It Would Work Best?

Meaning: Encourages input by emphasizing their perspective in scheduling.
Definition: A polite way to allow the other person to propose a suitable time.
Tone: Inclusive and open-ended.
Example: “When do you think would work best for a quick call?”
Explanation: It empowers the other party and fosters a collaborative tone.
Purpose and Personalization: Great for emails or texts; can be softened for informal chats or made more formal by adding “for our meeting.”

4. Could You Suggest a Suitable Time?

Meaning: Invites the recipient to recommend a time, conveying flexibility.
Definition: A courteous request for time suggestions.
Tone: Polite and professional.
Example: “Could you suggest a suitable time to go over the proposal?”
Explanation: Encourages dialogue and respects the other person’s availability.
Purpose and Personalization: Perfect for formal exchanges. You can personalize by adding context like “within this week” or “later today.”

5. What Time Would Be Most Comfortable for You?

Meaning: Reinforces both flexibility and empathy in scheduling conversations.
Definition: A phrase that centers on the recipient’s ease when picking a time.
Tone: Supportive and gentle.
Example: “What time would be most comfortable for you for the follow-up?”
Explanation: Adds a human touch, helping build rapport while arranging logistics.
Purpose and Personalization: Works well in sensitive or high-stress situations; make it more casual with “feel okay with.”

See also Other Ways to Say “Meet and Greet”

6. What Time Is Convenient For You?

Meaning: Focuses on respecting the other person’s availability and preferences.
Definition: A way to ask someone when they’re free in a polite and professional manner.
Tone: Considerate and respectful.
Example: “What time is convenient for you to meet tomorrow?”
Explanation: Shows that you value their time, making them more likely to respond positively.
Purpose and Personalization: Use in both personal and business emails; can be personalized with “this week” or “today.”

7. When Are You Available?

Meaning: A direct approach to identifying someone’s free time.
Definition: A request to know the time slots someone has open.
Tone: Neutral and straightforward.
Example: “When are you available for a quick check-in?”
Explanation: Easy to understand and applicable in nearly every context.
Purpose and Personalization: Excellent for quick planning. For a softer tone, add “if you don’t mind sharing.”

8. Could You Let Me Know Your Availability?

Meaning: Asks for a person’s open times in a courteous, professional way.
Definition: A formal way to request available time slots.
Tone: Professional and respectful.
Example: “Could you let me know your availability for this week?”
Explanation: Ideal for formal emails or professional settings with clients or superiors.
Purpose and Personalization: Great in structured writing. Adjust by changing to “free time” for informal use.

9. What Time Is Best For You?

Meaning: A simple way to place the decision in the other person’s hands.
Definition: An invitation for someone to pick the most suitable time for them.
Tone: Friendly and cooperative.
Example: “What time is best for you to review the draft?”
Explanation: Builds goodwill by prioritizing their schedule.
Purpose and Personalization: Effective in all tones; add a specific day for context.

10. When Would Be a Good Time For You?

Meaning: Encourages the other party to decide when they’d prefer to meet.
Definition: A polite prompt asking for a preferred meeting time.
Tone: Kind and accommodating.
Example: “When would be a good time for you to hop on a quick call?”
Explanation: Makes the communication feel thoughtful and low-pressure.
Purpose and Personalization: Works in casual or formal messages. Add “this week” or “later today” for clarity.

11. Would You Be Able to Let Me Know Your Preferred Time?

Meaning: Requests a time choice while showing flexibility.
Definition: A gentle, formal way of asking when someone would prefer to meet.
Tone: Professional and respectful.
Example: “Would you be able to let me know your preferred time for the meeting?”
Explanation: Keeps the conversation polite and courteous.
Purpose and Personalization: Ideal for clients and formal emails. Simplify to “Let me know your time” in a casual tone.

12. What Time Works With Your Schedule?

Meaning: Asks for time while acknowledging the person’s busy routine.
Definition: A considerate question aligning the meeting with the other’s calendar.
Tone: Respectful and thoughtful.
Example: “What time works with your schedule to finalize the report?”
Explanation: Makes you sound empathetic and organized.
Purpose and Personalization: Best for business use. Adapt by using “calendar” or “agenda” as needed.

13. When Would Be a Good Time to Meet?

Meaning: Invites the other person to choose a comfortable meeting time.
Definition: A neutral way to propose a future meeting.
Tone: Polite and neutral.
Example: “When would be a good time to meet and go over the plan?”
Explanation: Keeps communication open and considerate.
Purpose and Personalization: Versatile phrase. Personalize by suggesting a time range.

Learn more  Other ways to say “Happy Thursday”

14. Let Me Know When You’re Free.

Meaning: A casual request for the recipient to share their free time.
Definition: Informal phrasing that asks about someone’s availability.
Tone: Friendly and relaxed.
Example: “Let me know when you’re free to catch up.”
Explanation: Works well in friendly or peer-level conversations.
Purpose and Personalization: Perfect for texts and chats. Soften by adding “no rush.”

15. When Would You Prefer to Have the Meeting?

Meaning: Puts the other person’s preference first when planning.
Definition: A question seeking the ideal time for a meeting.
Tone: Respectful and inviting.
Example: “When would you prefer to have the meeting next week?”
Explanation: Strengthens collaboration by offering decision power.
Purpose and Personalization: Good for collaborative teams. Adjust to “call” or “discussion” depending on context.

16. When Is Your Ideal Time for This?

Meaning: Asks the recipient for their optimal time preference.
Definition: A polite way to identify the best scheduling fit.
Tone: Considerate and encouraging.
Example: “When is your ideal time for this walkthrough?”
Explanation: Makes the process feel smooth and people-centered.
Purpose and Personalization: Helpful in client interactions. Adapt for personal writing by replacing “ideal” with “best.”

17. What Time Can We Meet That Works For You?

Meaning: Combines mutual planning with recipient flexibility.
Definition: A courteous request that also includes mutual intent.
Tone: Cooperative and polite.
Example: “What time can we meet that works for you?”
Explanation: Makes it sound like a shared decision.
Purpose and Personalization: Great for teams. Add “in the next few days” to guide availability.

18. Let Me Know When You Have a Moment.

Meaning: A soft way of asking for a time without pressure.
Definition: Casual prompt to find an opening in someone’s schedule.
Tone: Light and respectful.
Example: “Let me know when you have a moment to review the draft.”
Explanation: Offers space and flexibility, reducing urgency.
Purpose and Personalization: Use in casual email or message threads. You can replace “moment” with “minute” for an even softer tone.

19. When Are You Free to Connect?

Meaning: Casual and flexible way to initiate a meeting.
Definition: A conversational way to schedule a time.
Tone: Friendly and engaging.
Example: “When are you free to connect for a quick update?”
Explanation: Makes outreach more inviting and relaxed.
Purpose and Personalization: Great for networking. Personalize with purpose—“connect to chat” or “connect to brainstorm.”

20. When Would Be a Convenient Time for You?

Meaning: Signals a flexible and thoughtful planning approach.
Definition: A courteous scheduling phrase asking for their convenience.
Tone: Polite and considerate.
Example: “When would be a convenient time for you to meet?”
Explanation: Reduces friction in setting times.
Purpose and Personalization: Works across audiences. Add a timeframe to guide response.

21. What Time Would Suit You Best?

Meaning: A refined way of asking someone for their most convenient time.
Definition: A polite phrase used to determine another person’s ideal meeting time.
Tone: Courteous and elegant.
Example: “What time would suit you best for a follow-up?”
Explanation: Enhances professionalism while being considerate.
Purpose and Personalization: Works well in client communication. For informal messages, use “work for you” instead of “suit you.”

22. When Are You Available for a Chat?

Meaning: A casual invitation to talk when it’s convenient.
Definition: A relaxed way to find time for a conversation.
Tone: Friendly and informal.
Example: “When are you available for a chat about the next steps?”
Explanation: Creates a conversational and approachable atmosphere.
Purpose and Personalization: Great for informal or internal team messages. Personalize with topic or estimated duration.

23. Could You Share Your Available Times?

Meaning: Encourages the recipient to offer multiple scheduling options.
Definition: A direct request for time slots that work.
Tone: Direct yet polite.
Example: “Could you share your available times so we can coordinate?”
Explanation: Efficient and clear for scheduling across calendars.
Purpose and Personalization: Useful in busy team settings. Customize by adding “this week” or “next few days.”

Dive deeper Other ways to say “keep up the good work”

24. What Time Is Convenient for Our Meeting?

Meaning: Focuses on aligning the meeting with the other person’s schedule.
Definition: A phrase used to check when someone is free to meet.
Tone: Professional and accommodating.
Example: “What time is convenient for our meeting on the new project?”
Explanation: Reinforces respect and attention to others’ availability.
Purpose and Personalization: Suitable for formal emails. You can replace “meeting” with the event type for more precision.

25. Can You Suggest a Time That Works for You?

Meaning: Invites collaboration by asking for a time suggestion.
Definition: A polite way to give the other person scheduling control.
Tone: Respectful and open.
Example: “Can you suggest a time that works for you this week?”
Explanation: Allows flexibility while showing consideration.
Purpose and Personalization: Perfect for collaborative teams. Personalize by adding urgency or removing it, as needed.

26. When Would Be the Most Suitable Time for You?

Meaning: A formal option to determine optimal scheduling.
Definition: A polished way to ask about ideal timing.
Tone: Formal and respectful.
Example: “When would be the most suitable time for you to meet with the board?”
Explanation: Useful in hierarchical or professional contexts.
Purpose and Personalization: Best for senior-level communication. Swap in “appropriate” or “convenient” for a slightly different tone.

27. Let Me Know What Time Is Best for You.

Meaning: Gently asks the recipient to indicate a preferred time.
Definition: A casual phrase used to schedule in a flexible way.
Tone: Friendly and open-ended.
Example: “Let me know what time is best for you to go over the details.”
Explanation: Invites cooperation and prioritizes the recipient’s schedule.
Purpose and Personalization: Works in most settings. Add “today” or “this week” for specificity.

28. When Do You Have Availability?

Meaning: A professional way to inquire about open time slots.
Definition: A clear and neutral scheduling question.
Tone: Direct and professional.
Example: “When do you have availability to review the numbers?”
Explanation: Avoids ambiguity and supports quick scheduling.
Purpose and Personalization: Great for internal team use or calendar planning. Personalize with timeframe or meeting type.

29. What Time Would Work for You?

Meaning: Puts the scheduling power in the recipient’s hands.
Definition: A flexible and courteous way to coordinate.
Tone: Thoughtful and straightforward.
Example: “What time would work for you to touch base?”
Explanation: Shows respect and keeps things open-ended.
Purpose and Personalization: Adaptable across audiences. Use in texts, emails, or calls.

30. When Do You Have Some Free Time?

Meaning: Casual and friendly way to check someone’s availability.
Definition: An informal question about open slots.
Tone: Light and conversational.
Example: “When do you have some free time to go over this?”
Explanation: Works well for internal chats and friendly contacts.
Purpose and Personalization: Great in relaxed settings. Add purpose for better context.

31. Could You Please Let Me Know When You’re Free?

Meaning: A polite request for availability without pressure.
Definition: A courteous way to ask for scheduling input.
Tone: Formal and considerate.
Example: “Could you please let me know when you’re free to discuss the updates?”
Explanation: Maintains professionalism while inviting input.
Purpose and Personalization: Ideal for formal communications. Adjust tone with “whenever works for you.”

32. What Time Works for Your Schedule?

Meaning: Asks when the recipient has time within their calendar.
Definition: A practical way to align with someone’s availability.
Tone: Efficient and polite.
Example: “What time works for your schedule on Friday?”
Explanation: A good balance of consideration and clarity.
Purpose and Personalization: Perfect for project planning. Adjust by replacing “schedule” with “agenda” for a more formal vibe.

Explore more Other Ways to Say “You Look Handsome”

33. When Would Be an Opportune Time?

Meaning: Formal way to check for availability at a strategic moment.
Definition: A question seeking the best time based on readiness.
Tone: Formal and refined.
Example: “When would be an opportune time to present our findings?”
Explanation: Adds sophistication while being thoughtful.
Purpose and Personalization: Use in executive or client-facing communication. You can simplify to “good time” for a casual version.

34. Please Let Me Know When You’re Available.

Meaning: A courteous and open-ended way to request timing.
Definition: Direct request for the recipient to share availability.
Tone: Polite and neutral.
Example: “Please let me know when you’re available to meet.”
Explanation: Maintains clarity and professional tone.
Purpose and Personalization: Flexible across situations. Add urgency when needed by saying “as soon as possible.”

35. When Is It Most Convenient for You?

Meaning: A respectful way to ask what time is easiest for someone.
Definition: A kind and direct question about someone’s ideal time.
Tone: Thoughtful and professional.
Example: “When is it most convenient for you to connect?”
Explanation: Shows attention to comfort and scheduling ease.
Purpose and Personalization: Ideal for both business and casual use. Swap in “easiest” or “most suitable” to adjust formality.

Conclusion

Choosing the right words like finding other ways to say “what time works best for you” can transform a simple message into a more thoughtful and accommodating interaction. By refining your phrasing, you enhance effective communication across emails, essays, or personal letters.

I hope this guide inspires you to express yourself with greater warmth, clarity, and purpose. These alternative phrases aren’t just options they’re tools to build stronger, more meaningful connections. Whether you’re in a professional setting or writing to a friend, your language matters. If this post brought value to your writing journey, know it was crafted with your growth in mind.