33+ Other Ways to Say “Sorry to Bother You”

In professional settings or personal writing, how you express yourself matters. A common phrase like “Sorry to bother you” may seem harmless, but it can feel overly apologetic or awkward when making a request or trying to interrupt politely.

By choosing the right words, you can sound more respectful, considerate, and empathetic while still getting your point across with warmth and care. This post explores 33 alternative ways to replace that phrase with more polished, natural expressions.

Whether you’re drafting an email, report, or letter, these options will help you communicate in a more impactful and professional manner.

What Does “Sorry to Bother You” Mean?

“Sorry to bother you” is a polite expression used when someone wants to interrupt, make a request, or start a conversation without seeming intrusive. It signals consideration and respect for the other person’s time or space.

When to Use “Sorry to Bother You”

This phrase fits well in situations where you’re approaching someone unexpectedly like emailing a supervisor, asking for help, or initiating a conversation. It softens the approach, especially in professional settings or when contacting someone busy.

Is It Professional/Polite to Say “Sorry to Bother You”?

Yes, it is generally professional and polite, but it can sound overly apologetic if used too often. Consider alternative ways like “I hope I’m not interrupting” or “When you have a moment” to sound more confident, warm, and empathetic.

1. “I Hope This Reaches You at a Good Time”

Meaning: This phrase gently opens a message while acknowledging the recipient’s possible schedule.
Definition: A respectful introduction that shows timing awareness.
Tone: Warm and considerate.
Example: I hope this reaches you at a good time I wanted to follow up on our last discussion.
Explanation: It frames your message with empathy, inviting engagement without pressure.
Purpose and Personalization: Use it to foster goodwill in emails or texts. Adjust the tone by switching to “I trust this is a convenient time” for more formality.

2. “Just Reaching Out Briefly”

Meaning: Indicates that the communication will be short and to the point.
Definition: A phrase used to express brevity and avoid intrusion.
Tone: Casual yet respectful.
Example: Just reaching out briefly to confirm our meeting tomorrow.
Explanation: It shows respect for the reader’s time, reassuring them the message is quick.
Purpose and Personalization: Ideal for casual emails or follow-ups. For formal contexts, try “I wanted to reach out briefly regarding…”

3. “I Don’t Mean to Intrude”

Meaning: A courteous acknowledgment that your message may be unexpected.
Definition: A softener used to convey awareness of a potential interruption.
Tone: Apologetic and respectful.
Example: I don’t mean to intrude, but I had a quick question about the proposal.
Explanation: This builds trust by recognizing boundaries.
Purpose and Personalization: Use it sparingly in sensitive or unplanned communications. You can adapt it to “I hope I’m not overstepping” for a more formal style.

4. “When It’s Convenient for You”

Meaning: This signals flexibility and respect for the recipient’s schedule.
Definition: A time-sensitive phrase that defers to the reader’s availability.
Tone: Patient and accommodating.
Example: Please respond when it’s convenient for you.
Explanation: It removes urgency, which can reduce pressure and increase receptivity.
Purpose and Personalization: Great for professional emails or messages with flexible deadlines. Adjust for tone: “whenever suits you best” is more informal.

5. “Please Forgive the Interruption”

Meaning: This phrase recognizes the disruption in a thoughtful, formal way.
Definition: A polite apology for momentarily demanding attention.
Tone: Courteous and professional.
Example: Please forgive the interruption, but I’d like to clarify one point.
Explanation: It’s ideal when interjecting during meetings or written dialogues.
Purpose and Personalization: Best used in formal or academic writing. Soften it to “Sorry to interject” for informal tone.

See also Other Ways to Say “Sincerely”

6. “I Hope I’m Not Interrupting”

Meaning: Shows concern for the recipient’s focus or time.
Definition: A polite inquiry to minimize perceived disruption.
Tone: Considerate and respectful.
Example: I hope I’m not interrupting, but I had a quick follow-up question.
Explanation: It sets a kind tone while maintaining professionalism.
Purpose and Personalization: Use it when timing is uncertain. For more formal writing, consider “I trust this is a convenient time.”

7. “I Apologize for the Disruption”

Meaning: Expresses regret for possibly interrupting someone’s flow.
Definition: A direct apology for any inconvenience caused by your message.
Tone: Formal and sincere.
Example: I apologize for the disruption, but this matter requires your attention.
Explanation: It communicates humility and consideration.
Purpose and Personalization: Great for official messages. For softer tone, try “Sorry for the slight disruption.”

8. “I Hope This Isn’t an Inconvenience”

Meaning: A kind expression to show awareness of potential bother.
Definition: A gentle phrase to reduce any friction in making a request.
Tone: Thoughtful and cautious.
Example: I hope this isn’t an inconvenience, but could you review the attached file?
Explanation: Helps maintain goodwill in time-sensitive situations.
Purpose and Personalization: Ideal for emails with small asks. Personalize with context to increase empathy.

9. “I Appreciate Your Time”

Meaning: Shows gratitude for someone’s attention and effort.
Definition: A polite closing or opening to express thanks.
Tone: Appreciative and professional.
Example: I appreciate your time in reviewing this document.
Explanation: It validates the recipient’s role and contribution.
Purpose and Personalization: Use it to strengthen relationships. Personalize by referencing what they did: “I appreciate your time and insights.”

10. “If You Have a Moment”

Meaning: Indicates a short, non-intrusive request.
Definition: A time-sensitive softener that requests brief attention.
Tone: Gentle and respectful.
Example: If you have a moment, I’d like your input on this design.
Explanation: It adds politeness without sounding hesitant.
Purpose and Personalization: Great for internal messages. Swap with “If you’re free for a second” in informal settings.

11. “If Now Is Not a Good Time”

Meaning: Acknowledges the possibility that the recipient may be unavailable.
Definition: A deferential phrase that provides an easy out.
Tone: Understanding and flexible.
Example: If now is not a good time, I’m happy to connect later.
Explanation: It helps preserve rapport when your timing may be off.
Purpose and Personalization: Use in calls or emails to reduce friction. Adjust by adding specific availability: “Let me know a better time.”

12. “I Hope I’m Not Taking Up Too Much of Your Time”

Meaning: Shows awareness and appreciation for someone’s schedule.
Definition: A courteous phrase that indicates value for the other person’s time.
Tone: Thoughtful and polite.
Example: I hope I’m not taking up too much of your time, but I’d like to clarify one detail.
Explanation: It reassures the reader of your respect for their availability.
Purpose and Personalization: Useful in meetings or long messages. Modify to “I’ll be brief” for concise tones.

13. “I Understand You’re Busy”

Meaning: Acknowledges the recipient’s workload and time demands.
Definition: A phrase used to show empathy and avoid pressure.
Tone: Empathetic and respectful.
Example: I understand you’re busy, but I’d appreciate a quick review.
Explanation: It softens the request by showing concern.
Purpose and Personalization: Ideal for superiors or clients. Add personalization like “with your current deadlines” to show context.

14. “I Appreciate Your Patience”

Meaning: Thanks the recipient for their understanding and tolerance.
Definition: A positive phrase to recognize the other person’s flexibility.
Tone: Grateful and respectful.
Example: I appreciate your patience as we finalize the design.
Explanation: Encourages cooperation and goodwill.
Purpose and Personalization: Best when delays occur. Tailor it by acknowledging specifics, e.g., “through this extended timeline.”

15. “Please Let Me Know if Now Is Not a Good Time”

Meaning: Encourages open communication about availability.
Definition: A polite way to seek permission for continued interaction.
Tone: Respectful and open.
Example: Please let me know if now is not a good time to talk.
Explanation: Promotes transparency and avoids pressure.
Purpose and Personalization: Use when initiating calls or long messages. You can personalize with “I don’t want to intrude.”

16. “I Hope This Doesn’t Cause Any Trouble”

Meaning: Expresses concern for inconvenience.
Definition: A soft apology that anticipates potential disruption.
Tone: Sincere and thoughtful.
Example: I hope this doesn’t cause any trouble, but could you revise this section?
Explanation: It eases requests by showing thoughtfulness.
Purpose and Personalization: Best used when requesting changes. Make it more formal with “I hope this request isn’t too burdensome.”

17. “Thanks for Your Time and Attention”

Meaning: Expresses full gratitude for both focus and effort.
Definition: A courteous closing that wraps up communication warmly.
Tone: Appreciative and warm.
Example: Thanks for your time and attention on this matter.
Explanation: It strengthens connections by showing full acknowledgment.
Purpose and Personalization: Use in professional emails. Adjust with a specific reference like “during today’s call.”

18. “If It’s Convenient for You”

Meaning: Suggests a request only if it suits the recipient.
Definition: A non-demanding phrase that puts timing in the reader’s hands.
Tone: Polite and flexible.
Example: Please review this if it’s convenient for you.
Explanation: Respects autonomy while making a request.
Purpose and Personalization: Great for team communication. Replace with “at your earliest convenience” for formality.

19. “When You Have a Moment”

Meaning: Indicates a low-priority request.
Definition: A phrase used to show flexibility and patience.
Tone: Casual and respectful.
Example: When you have a moment, I’d love your feedback.
Explanation: Makes the message less urgent, more collaborative.
Purpose and Personalization: Ideal for peer communication. Soften further with “whenever you’re free.”

20. “Please Don’t Feel Rushed”

Meaning: Encourages thoughtful response and ease.
Definition: A supportive statement that removes pressure.
Tone: Kind and patient.
Example: Please don’t feel rushed—I appreciate any time you can give.
Explanation: Builds trust and understanding in timing.
Purpose and Personalization: Use in longer requests. Personalize with “Take all the time you need.”

21. “I Appreciate Your Consideration”

Meaning: Expresses gratitude for someone’s willingness to read, review, or respond.
Definition: A polite acknowledgment of the reader’s time and thought.
Tone: Respectful and appreciative.
Example: I appreciate your consideration in reviewing this proposal.
Explanation: This phrase builds rapport by recognizing the value of the reader’s input.
Purpose and Personalization: Great for formal communications. Personalize it by mentioning the topic: “I appreciate your consideration of my application.”

22. “If You’re Able to Assist Me”

Meaning: Gently asks for help while respecting boundaries.
Definition: A considerate way to request support without assuming availability.
Tone: Courteous and collaborative.
Example: If you’re able to assist me, I’d be grateful for your feedback on the outline.
Explanation: The phrase invites cooperation while remaining non-imposing.
Purpose and Personalization: Ideal for team or mentor requests. Add clarity with specifics, e.g., “with the final report section.”

23. “I Hope This Doesn’t Disrupt Your Day”

Meaning: Acknowledges the impact your message may have on someone’s schedule.
Definition: A polite expression showing mindfulness of the recipient’s workload.
Tone: Thoughtful and apologetic.
Example: I hope this doesn’t disrupt your day, but could you take a quick look at the document?
Explanation: This helps lower resistance to the request.
Purpose and Personalization: Best used in time-sensitive or unscheduled asks. Modify for tone: “I hope this doesn’t pull you away from anything urgent.”

24. “I Don’t Want to Take Up Too Much of Your Time”

Meaning: Demonstrates respect for someone’s busy schedule.
Definition: A phrase that aims to keep communication brief and valuable.
Tone: Considerate and efficient.
Example: I don’t want to take up too much of your time, so I’ll keep this brief.
Explanation: It encourages the reader to engage without feeling overwhelmed.
Purpose and Personalization: Use in short messages or intros. Adjust to “Just a quick note” for informal style.

25. “If You’re Not Too Busy”

Meaning: Acknowledges the recipient’s full plate while making a request.
Definition: A softener used to show empathy toward someone’s schedule.
Tone: Casual and considerate.
Example: If you’re not too busy, would you mind taking a look at this draft?
Explanation: Reduces pressure and shows you value their time.
Purpose and Personalization: Use in everyday workplace messages. More formal alternative: “If your schedule allows.”

26. “I’m Mindful of Your Time”

Meaning: Indicates an awareness and respect for how the other person manages their time.
Definition: A phrase that positions the writer as considerate and efficient.
Tone: Professional and thoughtful.
Example: I’m mindful of your time, so I’ve outlined the key points below.
Explanation: Creates a sense of professionalism and structure.
Purpose and Personalization: Best for formal or time-sensitive communication. Add personalization like “given your upcoming deadlines.”

27. “I Understand If You’re Busy”

Meaning: Offers empathy and flexibility in timing.
Definition: A phrase that gives the reader space to respond at their convenience.
Tone: Supportive and non-demanding.
Example: I understand if you’re busy—feel free to respond when it suits you.
Explanation: Helps preserve goodwill and avoids stress.
Purpose and Personalization: Use when asking for feedback or favors. Add personalization by recognizing current tasks: “with your schedule this week.”

28. “I’d Appreciate Your Guidance”

Meaning: Expresses a respectful request for input or mentorship.
Definition: A formal way to ask for advice or support.
Tone: Respectful and humble.
Example: I’d appreciate your guidance on how best to approach this issue.
Explanation: Shows admiration and openness to learning.
Purpose and Personalization: Ideal for reaching out to mentors or superiors. Tailor with specificity: “on this policy draft.”

29. “Please Let Me Know If You Need More Information”

Meaning: Encourages clear, two-way communication.
Definition: A phrase that opens the door for follow-up questions.
Tone: Helpful and proactive.
Example: Please let me know if you need more information to move forward.
Explanation: It shows you’re supportive and ready to assist.
Purpose and Personalization: Use in proposals, reports, or requests. Add personalization: “on the budget figures.”

30. “I Appreciate Your Support”

Meaning: Expresses gratitude for assistance, past or present.
Definition: A warm, professional thank-you statement.
Tone: Grateful and affirming.
Example: I appreciate your support in helping the team meet our goal.
Explanation: Builds positive rapport and acknowledgment.
Purpose and Personalization: Perfect for follow-ups or gratitude emails. Personalize by specifying: “with the client presentation.”

31. “If You Could Spare a Moment”

Meaning: Politely requests a small amount of the reader’s time.
Definition: A respectful way to ask for brief attention.
Tone: Gentle and appreciative.
Example: If you could spare a moment, I’d like to get your input.
Explanation: Suggests urgency without pressure.
Purpose and Personalization: Use in busy contexts. Adjust tone with “Just a second, if that’s alright.”

32. “When You Have a Chance”

Meaning: Offers a flexible timeline for a reply or action.
Definition: A relaxed phrase that signals patience.
Tone: Friendly and easygoing.
Example: When you have a chance, could you send over the final draft?
Explanation: Reduces urgency, encouraging thoughtful replies.
Purpose and Personalization: Great for casual messages. Replace with “At your earliest convenience” in formal writing.

33. “I Know You’re Busy, But”

Meaning: Acknowledges workload before making a request.
Definition: A softener that sets up a respectful appeal.
Tone: Understanding and earnest.
Example: I know you’re busy, but could you take a moment to approve the summary?
Explanation: Demonstrates empathy and awareness.
Purpose and Personalization: Best for important, time-sensitive asks. Consider alternatives like “I’ll be brief—just one quick note.”

34. “I Understand You Have Other Priorities”

Meaning: Shows respect for someone’s bigger commitments.
Definition: A humble phrase that recognizes competing responsibilities.
Tone: Respectful and accommodating.
Example: I understand you have other priorities, so I’ll be brief.
Explanation: Reinforces professionalism and awareness.
Purpose and Personalization: Useful in client or leadership communication. Add specifics like “with the rollout deadline approaching.”

35. “If It’s Not Too Much Trouble”

Meaning: A polite expression of humility when asking for help.
Definition: A phrase that softens the request to show deference.
Tone: Gracious and gentle.
Example: If it’s not too much trouble, could you take a final look at the slides?
Explanation: Reduces any perception of demand.
Purpose and Personalization: Best for follow-ups or favors. In casual settings, try “if you don’t mind” for a friendlier tone.

Conclusion

Choosing the right words like finding other ways to say “sorry to bother you” can truly elevate how you express yourself with warmth and care. Thoughtful language fosters more considerate, empathetic, and respectful communication, whether you’re writing a blog post, academic paper, or personal letter.

I encourage you to explore these polished alternatives to enhance your tone and create more meaningful connections. This guide is crafted to help you feel more confident and intentional in your writing. If this post added value to your voice, I’m grateful you found it now to make your messages more impactful.