Other Ways to Say “Sincerely”

When it comes to professional communication, how you sign off can truly leave a lasting impression. While “Sincerely” is a classic choice for closing an email or letter, it often lacks the personal touch that makes a thoughtful message stand out.

By choosing the right words, you can convey respect, show appreciation, and demonstrate professionalism all while reflecting your unique voice. In this guide, we’ll explore 33 alternative ways to say “Sincerely” that suit different contexts and tones.

These options will help you create more meaningful communication and a more polished, polite expression perfect for essays, reports, or personal letters.

What Does “Sincerely” Mean?

“Sincerely” is a formal sign-off used to express sincerity, respect, and professionalism at the end of written communication. It signals that the message is honest and written with genuine intent, reinforcing polished communication.

When to Use “Sincerely”

Use “Sincerely” when writing emails, cover letters, reports, or formal letters where you aim to maintain a respectful and professional tone. It’s best suited for business settings, academic writing, and formal correspondence.

Is It Professional/Polite to Say “Sincerely”?

Yes, “Sincerely” is widely accepted as a polite and professional closing. However, in different contexts and tones, consider thoughtful alternatives like “Best regards,” “Warmly,” or “With appreciation” to add a personal touch and make your message more engaging.

1. “Yours Respectfully”

Meaning: A formal way to close when showing deference or humility.
Definition: Used to end correspondence where respect for authority or tradition is key.
Tone: Courteous and deferential.
Example: Yours Respectfully, Dr. Anaya Sharma
Explanation: This phrase conveys honor and sincerity, ideal for formal or hierarchical communication.
Purpose and Personalization: Use when writing to officials or elders. You can personalize it by adding the recipient’s title to underscore courtesy.

2. “With Sincere Thanks”

Meaning: Expresses genuine appreciation and gratitude.
Definition: A heartfelt way to close after receiving help or support.
Tone: Grateful and warm.
Example: With Sincere Thanks, Jordan Matthews
Explanation: This phrase leaves a positive impression by highlighting genuine acknowledgment.
Purpose and Personalization: Ideal for thank-you letters. Adjust tone by pairing with the situation—formal for business, warmer for personal notes.

3. “Gratefully Yours”

Meaning: A refined sign-off expressing deep gratitude.
Definition: Communicates both formality and thankfulness.
Tone: Respectful and appreciative.
Example: Gratefully Yours, Elena Cruz
Explanation: This phrase enhances emotional depth in farewells while maintaining professionalism.
Purpose and Personalization: Use in formal settings after receiving a favor. Tailor by keeping your message tone aligned—humble, not overly sentimental.

4. “Appreciatively”

Meaning: A modern, clean way to express gratitude.
Definition: A brief, sincere sign-off for appreciation.
Tone: Thoughtful and respectful.
Example: Appreciatively, Mark Chen
Explanation: Perfect for contemporary or corporate writing that values brevity and impact.
Purpose and Personalization: Great for emails or short thank-you notes. Adapt tone by pairing with a message of thanks above.

5. “Faithfully Yours”

Meaning: Signifies loyalty and trust, often in traditional correspondence.
Definition: A formal closing emphasizing enduring respect or commitment.
Tone: Formal and trustworthy.
Example: Faithfully Yours, Deborah Langley
Explanation: This phrase reassures the recipient of your sincerity and ethical intent.
Purpose and Personalization: Ideal for formal letters, especially in legal, educational, or religious contexts. Match it with a serious tone.

See also Other Ways to Say “I Hope You Enjoyed”

6. “Best Regards”

Meaning: A common, professional way to close with warmth.
Definition: Offers good intentions without too much formality.
Tone: Courteous and neutral.
Example: Best Regards, Samuel Lee
Explanation: Balances professionalism with friendliness, suitable for most work settings.
Purpose and Personalization: Use when in doubt—it’s versatile. Slightly personalize with the recipient’s name for added warmth.

7. “Kind Regards”

Meaning: A slightly softer, more personal variation of “Best Regards.”
Definition: Expresses courtesy and care.
Tone: Polite and gentle.
Example: Kind Regards, Natalie Brooks
Explanation: Suggests you value the relationship, perfect for follow-ups or polite requests.
Purpose and Personalization: Works well in polite business emails. Adjust for tone by including a warm message before the sign-off.

8. “Yours Truly”

Meaning: A traditional way to convey sincerity.
Definition: Signifies honest intent and respectful closing.
Tone: Formal and genuine.
Example: Yours Truly, Michael Ortiz
Explanation: Reinforces integrity and formality, especially in U.S. correspondence.
Purpose and Personalization: Use in formal letters. Personalize by pairing with a respectful opening or context.

9. “Warm Regards”

Meaning: A friendly and inviting way to close a message.
Definition: Indicates care and positive feelings.
Tone: Warm and approachable.
Example: Warm Regards, Priya Desai
Explanation: Adds emotional warmth while remaining appropriate for professional settings.
Purpose and Personalization: Great for networking or friendly business ties. Adjust warmth with message content.

10. “Respectfully”

Meaning: Communicates politeness, especially in hierarchical contexts.
Definition: A sign-off that expresses regard for authority or differing views.
Tone: Formal and humble.
Example: Respectfully, Jonathan Wells
Explanation: Ideal when disagreeing respectfully or writing to someone in a higher position.
Purpose and Personalization: Best for formal reports or sensitive topics. Use sparingly and align with respectful content above.

11. “With Appreciation”

Meaning: Directly thanks the reader in a professional tone.
Definition: A respectful acknowledgment of effort or time.
Tone: Grateful and professional.
Example: With Appreciation, Chloe Grant
Explanation: Leaves the reader with a positive impression of your gratitude.
Purpose and Personalization: Useful after requests or collaborations. Add a personalized message above for deeper impact.

12. “Best Wishes”

Meaning: Offers well-intentions without formality.
Definition: A friendly way to sign off with positivity.
Tone: Cheerful and casual.
Example: Best Wishes, Ahmed Malik
Explanation: Perfect for closing a message that shares encouragement or parting thoughts.
Purpose and Personalization: Ideal for coworkers or acquaintances. Match tone with the message’s warmth.

13. “Yours Faithfully”

Meaning: A highly formal British-English closing.
Definition: Used when the recipient is unknown.
Tone: Respectful and traditional.
Example: Yours Faithfully, Rebecca Thompson
Explanation: Shows commitment and respect in unknown recipient formats.
Purpose and Personalization: Best for formal letters like applications. Not needed in emails or when names are used.

14. “Cheers”

Meaning: Informal and friendly, often used in British English.
Definition: A casual sign-off suggesting camaraderie.
Tone: Friendly and lighthearted.
Example: Cheers, Ben Foster
Explanation: Works great for colleagues or friendly acquaintances.
Purpose and Personalization: Avoid in formal writing. Match with relaxed, conversational tone.

15. “All the Best”

Meaning: Offers positive, broad well-wishes.
Definition: A general expression of goodwill.
Tone: Kind and encouraging.
Example: All the Best, Maria Lin
Explanation: Universally acceptable across professional and personal tones.
Purpose and Personalization: Use when offering encouragement. Adjust tone with what you write before this.

16. “Cordially”

Meaning: A polished, somewhat formal phrase.
Definition: Communicates respectful warmth.
Tone: Polite and formal.
Example: Cordially, James Huang
Explanation: Suitable for formal events, invites, or business relations.
Purpose and Personalization: Ideal in formal invites or classy correspondence. Keep the message tone formal to match.

17. “With Best Regards”

Meaning: A reinforced version of “Best Regards.”
Definition: Adds extra weight to respectful intent.
Tone: Respectful and considerate.
Example: With Best Regards, Amira Collins
Explanation: Adds emphasis to your positive regard.
Purpose and Personalization: Best for important or high-stakes messages. Align with a detailed and sincere message.

18. “Sincerely Yours”

Meaning: A formal way to express honesty and intent.
Definition: A variation that emphasizes the sincerity behind the message.
Tone: Genuine and polished.
Example: Sincerely Yours, Connor Blake
Explanation: Ideal when the message is heartfelt and formal.
Purpose and Personalization: Use in job or recommendation letters. Match tone with overall message professionalism.

19. “Thank You”

Meaning: A straightforward expression of gratitude.
Definition: A simple closing that acknowledges effort or time.
Tone: Grateful and direct.
Example: Thank You, Nina Alvarez
Explanation: Leaves the reader with a strong positive impression.
Purpose and Personalization: Use after a favor or support. Adjust with tone of message for sincerity.

20. “Take Care”

Meaning: Expresses personal concern and good wishes.
Definition: A casual yet caring farewell.
Tone: Kind and thoughtful.
Example: Take Care, Andre Silva
Explanation: Great for maintaining a warm connection.
Purpose and Personalization: Best for friendly or informal writing. Use after offering help or concern.

21. “Warmly”

Meaning: A short yet intimate sign-off.
Definition: Shows affection or warmth.
Tone: Friendly and warm.
Example: Warmly, Kayla Jennings
Explanation: Invites closeness and sincerity.
Purpose and Personalization: Perfect for colleagues or friends. Tailor by softening message tone.

22. “With Gratitude”

Meaning: Strongly communicates thankfulness.
Definition: A humble and respectful farewell.
Tone: Appreciative and formal.
Example: With Gratitude, Liam Patel
Explanation: Demonstrates humility and respect.
Purpose and Personalization: Ideal for mentors or supporters. Adjust with a sincere thank-you note.

23. “Many Thanks”

Meaning: A casual, enthusiastic expression of gratitude.
Definition: Conveys friendly and genuine appreciation.
Tone: Grateful and light.
Example: Many Thanks, Sarah Cho
Explanation: Makes the reader feel valued.
Purpose and Personalization: Great for quick exchanges. Personalize by adding context.

24. “Looking Forward”

Meaning: Shows anticipation of continued communication.
Definition: Signals ongoing engagement.
Tone: Optimistic and forward-looking.
Example: Looking Forward, Omar Diaz
Explanation: Builds momentum in dialogue.
Purpose and Personalization: Ideal for ongoing projects. Pair with “to hearing from you” for clarity.

25. “In Appreciation”

Meaning: A formal, elegant way to say thank you.
Definition: Highlights respect and acknowledgment.
Tone: Grateful and formal.
Example: In Appreciation, Dr. Helen Moore
Explanation: Elevates the tone of gratitude.
Purpose and Personalization: Use in ceremonies or special notes. Keep tone highly respectful.

26. “With Warmest Regards”

Meaning: Blends formality with deep warmth.
Definition: A rich expression of kindness and respect.
Tone: Warm and heartfelt.
Example: With Warmest Regards, Thomas Nguyen
Explanation: Best for thoughtful messages.
Purpose and Personalization: Use in meaningful thank-you letters. Match with a sincere message.

27. “With Thanks”

Meaning: Concise gratitude.
Definition: A simple, professional acknowledgment.
Tone: Polite and reserved.
Example: With Thanks, Gina Wallace
Explanation: Keeps things professional but appreciative.
Purpose and Personalization: Perfect in formal emails. Pair with a one-line thank-you message.

28. “All the Best Wishes”

Meaning: Extra emphasis on good intentions.
Definition: An enthusiastic goodwill message.
Tone: Warm and cheerful.
Example: All the Best Wishes, Derek Hall
Explanation: Spreads positivity.
Purpose and Personalization: Great for celebratory notes. Use in birthdays or congratulations.

29. “With Respect”

Meaning: Highlights esteem for the reader.
Definition: A phrase that communicates honor.
Tone: Formal and respectful.
Example: With Respect, Angela Boyd
Explanation: Best for dignified messages.
Purpose and Personalization: Use when addressing higher-ups. Align tone with message deference.

30. “Until Next Time”

Meaning: A friendly goodbye implying future contact.
Definition: Keeps the door open for reconnection.
Tone: Optimistic and relaxed.
Example: Until Next Time, Maxine Ray
Explanation: Builds lasting connections.
Purpose and Personalization: Perfect for informal or recurring conversations.

31. “Wishing You Well”

Meaning: Shows care and concern.
Definition: A personal, compassionate farewell.
Tone: Warm and kind.
Example: Wishing You Well, Haruki Sato
Explanation: Demonstrates empathy.
Purpose and Personalization: Use for personal or wellness-related messages.

32. “Wishing You Success”

Meaning: Encourages and supports.
Definition: Offers hopeful intentions.
Tone: Uplifting and motivational.
Example: Wishing You Success, Laila Morgan
Explanation: Inspires confidence.
Purpose and Personalization: Great for graduates or transitions.

33. “Stay Safe”

Meaning: Expresses care in uncertain times.
Definition: A sign-off rooted in concern.
Tone: Compassionate and thoughtful.
Example: Stay Safe, Evan Norris
Explanation: Strong during health crises.
Purpose and Personalization: Best during sensitive periods. Match with context of caution.

34. “In Solidarity”

Meaning: Indicates unity and shared purpose.
Definition: Shows support for causes or people.
Tone: Empowering and empathetic.
Example: In Solidarity, Aisha Khan
Explanation: Stands with others.
Purpose and Personalization: Use in advocacy or activism contexts.

35. “With Warmest Wishes”

Meaning: A sweet and sincere farewell.
Definition: Shares deep warmth and hope.
Tone: Heartfelt and kind.
Example: With Warmest Wishes, Julian Fox
Explanation: Perfect for emotional or personal letters.
Purpose and Personalization: Use with friends or family. Match with kind message content.

Conclusion

Choosing the right words especially when closing an email or letter can add warmth, clarity, and a lasting impression. This guide on alternative ways to say “Sincerely” shows how even a small phrase can elevate professional communication and build more meaningful connections.

Whether you’re writing an academic paper, blog, or personal note, using a more polished sign-off helps you express sincerity with intention. I encourage you to explore these options and find ones that reflect your voice. Thank you for reading this post was written to help you grow with confidence and add a personal touch to your writing.