In a professional setting, the way you forward an email can have a significant impact on the overall tone of communication. A simple phrase like “Please forward this email” gets the point across but it can also feel rushed or impersonal.
Choosing the right words not only adds clarity and professionalism, but also helps you convey warmth, respect, and thoughtful intent. Whether you’re writing a report, personal message, or formal request, using alternative ways to express yourself shows care and promotes smooth communication.
Below, you’ll find 33 polished and polite options that will help elevate your writing with confidence and ease.
What Does “Please Forward This Email” Mean?
“Please forward this email” is a direct request asking the recipient to send the email content to another person. It’s often used to share important information, updates, or documents with relevant parties not included in the original message.
When to Use “Please Forward This Email”
Use this phrase when you need someone to pass along an email to a colleague, supervisor, or external contact. It’s common in workplace settings, team communications, or client interactions where keeping others informed is essential.
Is It Professional/Polite to Say “Please Forward This Email”?
Yes, it is generally professional, but it can sound curt if overused. To express clarity, respect, and politeness, consider alternatives like “Would you mind forwarding this email?” or “Could you kindly share this message with [Name]?” to convey warmth and thoughtfulness.
1. “Could You Kindly Share This Email With [Recipient]?”
Meaning: A soft, courteous request for email sharing.
Definition: Asks the recipient to share the message with someone specific.
Tone: Polite and respectful.
Example: Could you kindly share this email with Mr. Hassan at your earliest convenience?
Explanation: The use of “kindly” adds warmth and encourages a positive response.
Purpose and Personalization: Ideal for formal settings; adjust by replacing “kindly” with “please” for a neutral tone.
2. “Would You Mind Forwarding This to [Recipient]?”
Meaning: A considerate way to request forwarding.
Definition: Asks permission to forward content to another person.
Tone: Friendly and deferential.
Example: Would you mind forwarding this to the HR department?
Explanation: It respects the reader’s time and decision-making.
Purpose and Personalization: Best for polite interactions; personalize by adding a reason or context.
3. “Please Pass This Along to [Recipient]”
Meaning: Direct but courteous sharing request.
Definition: Requests the recipient to send the email to another party.
Tone: Straightforward and respectful.
Example: Please pass this along to your supervisor.
Explanation: Clear and efficient for quick communication.
Purpose and Personalization: Works in fast-paced settings; personalize by including urgency if needed.
4. “Could You Please Share This Information With [Recipient]?”
Meaning: A detailed and courteous request.
Definition: Asks the recipient to forward specific content.
Tone: Thoughtful and professional.
Example: Could you please share this information with the finance team?
Explanation: Emphasizes clarity and intent.
Purpose and Personalization: Great for informative content; adapt formality based on your relationship with the reader.
5. “I’d Appreciate It If You Could Forward This to [Recipient]”
Meaning: Shows gratitude for assistance.
Definition: Makes a polite request while expressing appreciation.
Tone: Appreciative and warm.
Example: I’d appreciate it if you could forward this to Sarah today.
Explanation: Gratitude fosters goodwill.
Purpose and Personalization: Perfect for ongoing collaborations; tailor tone for close or new colleagues.
6. “Would You Be So Kind as to Forward This Email?”
Meaning: A very formal and gracious request.
Definition: Politely asks someone to forward an email.
Tone: Elegant and respectful.
Example: Would you be so kind as to forward this email to the team lead?
Explanation: Softens the request with extra courtesy.
Purpose and Personalization: Ideal for high-level communication; simplify for casual use.
7. “Please Ensure This Reaches [Recipient]”
Meaning: Highlights importance of message delivery.
Definition: Requests the reader to confirm delivery to someone.
Tone: Professional and purposeful.
Example: Please ensure this reaches the compliance officer.
Explanation: Adds responsibility to the request.
Purpose and Personalization: Useful for important updates; can be customized with urgency indicators.
8. “It Would Be Great If You Could Forward This to [Recipient]”
Meaning: A friendly, collaborative tone.
Definition: Politely encourages someone to forward the content.
Tone: Casual and positive.
Example: It would be great if you could forward this to the regional manager.
Explanation: Shows teamwork and openness.
Purpose and Personalization: Suits peer-to-peer communication; use “awesome/helpful” for tone variation.
9. “Could You Forward This to [Recipient] When You Have a Moment?”
Meaning: Respects the recipient’s time.
Definition: Suggests forwarding when convenient.
Tone: Gentle and understanding.
Example: Could you forward this to your assistant when you have a moment?
Explanation: Keeps things flexible and considerate.
Purpose and Personalization: Great for non-urgent emails; personalize based on urgency or workload awareness.
Read Post: Other Ways to Say “Second Chance”
10. “Please Send This to [Recipient] at Your Convenience”
Meaning: Encourages low-pressure action.
Definition: Requests forwarding with no rush implied.
Tone: Polite and patient.
Example: Please send this to your contact at your convenience.
Explanation: Reduces pressure while keeping the request clear.
Purpose and Personalization: Ideal for relaxed timelines; adjust with “soon” for slight urgency.
11. “Would You Be Able to Forward This to [Recipient]?”
Meaning: Checks availability and willingness.
Definition: Asks if the recipient can handle the request.
Tone: Respectful and tactful.
Example: Would you be able to forward this to the legal department?
Explanation: Shows deference to the recipient’s capacity.
Purpose and Personalization: Use in sensitive or busy environments; personalize with rationale.
12. “I’d Be Grateful if You Could Forward This Email”
Meaning: Expresses sincere appreciation in advance.
Definition: A humble, grateful request for forwarding.
Tone: Thankful and courteous.
Example: I’d be grateful if you could forward this email to Ms. Khan.
Explanation: Gratitude boosts cooperation.
Purpose and Personalization: Great in formal notes; tweak with recipient name and task context.
13. “Would You Mind Passing This on to [Recipient]?”
Meaning: Friendly and familiar tone.
Definition: A casual version of forwarding request.
Tone: Approachable and light.
Example: Would you mind passing this on to Mark?
Explanation: Keeps things easygoing and relational.
Purpose and Personalization: Best for colleagues; swap “mind” with “please” for more formality.
14. “Please Make Sure This Reaches [Recipient]”
Meaning: Ensures follow-through and delivery.
Definition: A request with implied importance.
Tone: Clear and responsible.
Example: Please make sure this reaches our vendor today.
Explanation: Directly emphasizes accountability.
Purpose and Personalization: Useful for task management; personalize with deadlines or project names.
15. “Please Forward This at Your Earliest Convenience”
Meaning: Encourages timely action.
Definition: Politely suggests prompt forwarding.
Tone: Courteous yet action-oriented.
Example: Please forward this at your earliest convenience to the coordinator.
Explanation: Balances politeness with urgency.
Purpose and Personalization: Great for follow-ups; change to “as soon as possible” if urgent.
16. “Could You Kindly Send This to [Recipient]?”
Meaning: Gentle yet clear request.
Definition: A kind, professional way to ask for forwarding.
Tone: Soft and respectful.
Example: Could you kindly send this to Dr. Iqbal?
Explanation: Politeness enhances cooperation.
Purpose and Personalization: Suitable for formal requests; remove “kindly” for simpler tone.
17. “Please Ensure This Reaches the Right Person”
Meaning: Allows recipients to determine appropriate contact.
Definition: Requests correct routing of the email.
Tone: Professional and considerate.
Example: Please ensure this reaches the right person in your department.
Explanation: Offers flexibility without overstepping.
Purpose and Personalization: Great when unsure of contact; personalize by naming department or topic.
18. “Please Share This with [Recipient] as Soon as Possible”
Meaning: Urgent need for delivery.
Definition: Clearly requests quick forwarding.
Tone: Direct yet respectful.
Example: Please share this with the marketing lead as soon as possible.
Explanation: Clarifies urgency while keeping courtesy.
Purpose and Personalization: Ideal for time-sensitive updates; add a deadline if needed.
19. “Could You Forward This to the Appropriate Person?”
Meaning: Leaves contact identification to the recipient.
Definition: Delegates message direction.
Tone: Flexible and polite.
Example: Could you forward this to the appropriate person in charge of contracts?
Explanation: Avoids assumptions while making a clear ask.
Purpose and Personalization: Best when unsure of internal structure; include context for clarity.
20. “Please Direct This to [Recipient]”
Meaning: A concise, clear instruction.
Definition: Requests email be routed to a specific person.
Tone: Professional and to the point.
Example: Please direct this to your accounts department.
Explanation: Efficient and purposeful.
Purpose and Personalization: Great for formal correspondence; soften tone with “kindly” if needed.
21. “Would You Kindly Forward This to [Recipient]?”
Meaning: A graceful way to ask for email forwarding.
Definition: Politely requests that an email be sent to someone else.
Tone: Formal and courteous.
Example: Would you kindly forward this to Mr. Karim at your earliest convenience?
Explanation: The word “kindly” adds elegance and respect.
Purpose and Personalization: Ideal for formal or external communications; replace “kindly” with “please” for simplicity.
22. “Can You Share This With [Recipient]?”
Meaning: A straightforward and friendly request.
Definition: Asks the recipient to pass along the content.
Tone: Casual and direct.
Example: Can you share this with the training team?
Explanation: Simple phrasing makes it feel natural.
Purpose and Personalization: Works well in informal settings; adjust tone for professional context.
23. “Please Ensure This Reaches the Relevant Party”
Meaning: Emphasizes proper delivery without naming names.
Definition: Requests forwarding to the correct person or group.
Tone: Professional and precise.
Example: Please ensure this reaches the relevant party handling compliance.
Explanation: Leaves routing to the recipient’s judgment.
Purpose and Personalization: Best for formal or unfamiliar contacts; clarify topic or department if known.
Explore: Other Ways to Say “Make Sure”
24. “Kindly Send This to [Recipient] When You Can”
Meaning: Suggests action with no time pressure.
Definition: Politely requests that the email be forwarded at the recipient’s convenience.
Tone: Soft and considerate.
Example: Kindly send this to your supervisor when you can.
Explanation: Encourages cooperation without urgency.
Purpose and Personalization: Ideal for casual requests; adjust “when you can” to “soon” for urgency.
25. “Would You Mind Passing This Along to [Recipient]?”
Meaning: Polite inquiry that values the recipient’s time.
Definition: Requests forwarding while showing consideration.
Tone: Respectful and thoughtful.
Example: Would you mind passing this along to your project manager?
Explanation: Builds rapport by acknowledging the ask.
Purpose and Personalization: Useful for peer communication; tailor by adding a short reason.
26. “Please Forward This to the Relevant Person”
Meaning: Delegates responsibility for finding the right recipient.
Definition: Requests the email be sent to whoever handles the matter.
Tone: Efficient and neutral.
Example: Please forward this to the relevant person in charge of scheduling.
Explanation: Keeps things open-ended while signaling importance.
Purpose and Personalization: Works well in formal requests; refine by naming a team or role.
27. “Would You Be So Kind as to Send This to [Recipient]?”
Meaning: Extra-polite phrasing with classic formality.
Definition: Makes a respectful and kind request.
Tone: Formal and deferential.
Example: Would you be so kind as to send this to the director?
Explanation: Adds elegance and humility.
Purpose and Personalization: Great for high-stakes or executive emails; simplify for more casual interactions.
28. “Could You Please Pass This Information Along?”
Meaning: Gentle request to relay specific content.
Definition: Asks the recipient to share certain details with someone.
Tone: Considerate and professional.
Example: Could you please pass this information along to your counterpart?
Explanation: Focuses on the message content, not just the act.
Purpose and Personalization: Use when details matter; personalize with content context.
29. “Please Send This to [Recipient] at Your Earliest Convenience”
Meaning: Courteous call for timely action.
Definition: Politely urges prompt email forwarding.
Tone: Respectful yet purposeful.
Example: Please send this to the operations lead at your earliest convenience.
Explanation: Maintains professionalism with gentle urgency.
Purpose and Personalization: Ideal for follow-up messages; can be softened or tightened based on priority.
30. “Could You Kindly Ensure This Reaches [Recipient]?”
Meaning: Polite request for accurate delivery.
Definition: Asks the recipient to confirm the message gets to the right person.
Tone: Formal and careful.
Example: Could you kindly ensure this reaches the procurement officer?
Explanation: Combines thoughtfulness with responsibility.
Purpose and Personalization: Effective in formal communications; use “please” for a less formal tone.
31. “Please Relay This Message to [Recipient]”
Meaning: A clean and professional forwarding request.
Definition: Asks someone to communicate the message on your behalf.
Tone: Direct and formal.
Example: Please relay this message to your department head.
Explanation: Keeps focus on the communication, not the medium.
Purpose and Personalization: Best for official messages; adapt tone depending on urgency.
32. “Could You Forward This Email to [Recipient] Right Away?”
Meaning: Signals urgency while remaining polite.
Definition: Requests immediate action on email delivery.
Tone: Polite but time-sensitive.
Example: Could you forward this email to logistics right away?
Explanation: Uses urgency without sounding demanding.
Purpose and Personalization: Ideal for time-critical tasks; replace “right away” with “soon” if needed.
33. “Kindly Forward This to the Person Concerned”
Meaning: Politely requests the message be sent to someone responsible.
Definition: A respectful way to ask that content reach the relevant contact.
Tone: Formal and diplomatic.
Example: Kindly forward this to the person concerned with payroll.
Explanation: Maintains a respectful, task-focused approach.
Purpose and Personalization: Effective when unsure of exact recipient; clarify topic when possible.
34. “Please Share This Message With the Intended Party”
Meaning: Suggests the recipient knows who should receive the content.
Definition: Requests forwarding to the appropriate person.
Tone: Respectful and formal.
Example: Please share this message with the intended party handling recruitment.
Explanation: Provides direction without assumptions.
Purpose and Personalization: Best for indirect contacts; tailor the message focus for relevance.
35. “Would You Kindly Pass This Email to the Designated Contact?”
Meaning: A polished and deferential request for delivery.
Definition: Asks for message delivery to an assigned individual.
Tone: Formal and courteous.
Example: Would you kindly pass this email to the designated contact in your team?
Explanation: Honors process while keeping tone respectful.
Purpose and Personalization: Ideal for structured organizations; personalize with name or role if known.
Conclusion
In writing, even small choices like how we say “please forward this email” can shape the tone of communication and deepen connections. By choosing thoughtful alternatives, you add professionalism, clarity, and warmth to your message. Whether you’re drafting an academic email, a blog post, or a personal letter, the right words express both care and respect.
I hope this guide offers real value as you refine your voice. Try using these alternative ways in your next email to build more impactful and polite interactions. As a writer, it’s my goal to make your communication feel smoother, clearer, and more human.
Hi! I’m Amelia Ashford, the admin of Lexoqust.com. Here, we dive deep into the world of synonyms to help you express yourself better.From everyday words to advanced vocabulary, Lexoqust makes your writing richer and more refined.
