In today’s fast-paced world, communicating with care can often feel like a challenge. Phrases like “please be advised” may sound formal and distant, leaving little room for warmth or human connection.
Yet, with just a shift in wording, your message can feel warmer, more considerate, and filled with empathy and attentiveness. Whether it’s a professional email, a friendly reminder, or an important announcement, choosing the right words helps you build stronger connections.
This comprehensive guide explores 30 meaningful, personable alternatives to please be advised that will make your communication resonate with clarity and authenticity.
What Does Please Be Advised Mean?
“Please be advised” is a formal phrase used to draw attention to important information, often signaling instruction, notice, or caution in professional communication.
When to Use Please Be Advised
It is typically used in emails, reports, or official notices where clarity and authority are required such as policy updates, deadlines, or compliance reminders.
Is It Professional or Polite to Say Please Be Advised?
While professional, it can feel overly formal or distant. Polite alternatives like “Just a quick note,” “Kindly note,” or “For your awareness” often sound more considerate and approachable, depending on the context.
1. Take Note That…
Meaning: Highlights essential details the reader should not overlook.
Definition: A phrase used to draw attention to specific information.
Tone: Direct yet polite.
Example: Take note that the deadline has been moved to Friday.
Explanation: This phrase ensures clarity while maintaining respect for the reader’s attention.
Purpose and Personalization: Use it when emphasizing changes or key points; adjust formality based on audience by softening with phrases like “please.”
2. It’s Important to Highlight…
Meaning: Stresses the significance of a point or detail.
Definition: Introduces critical information that requires focus.
Tone: Thoughtful and guiding.
Example: It’s important to highlight that attendance is mandatory.
Explanation: Encourages readers to treat the information as significant.
Purpose and Personalization: Ideal for formal communication; in casual writing, use “worth pointing out” for a lighter touch.
3. We’d Like to Emphasize…
Meaning: Shows the writer’s intent to stress a point.
Definition: A polite way to underline information for the reader.
Tone: Professional and considerate.
Example: We’d like to emphasize the importance of updating your records.
Explanation: Makes the reader feel respected while ensuring they pay attention.
Purpose and Personalization: Best used in reports or memos; adapt with simpler wording for informal contexts.
4. Please Take Notice…
Meaning: Requests the reader to carefully observe or acknowledge details.
Definition: A courteous directive to pay attention.
Tone: Polite yet formal.
Example: Please take notice of the revised office hours.
Explanation: Adds authority without being harsh, showing consideration for the reader.
Purpose and Personalization: Works well in professional notices; personalize with friendlier wording in casual updates.
5. Worth Mentioning Is…
Meaning: Suggests the information being shared is useful and valuable.
Definition: Introduces noteworthy details in a conversational way.
Tone: Friendly and engaging.
Example: Worth mentioning is that the event will include free workshops.
Explanation: Makes information memorable while keeping the tone approachable.
Purpose and Personalization: Use it in blogs, newsletters, or casual writing; in formal writing, choose “noteworthy.”
6. Be Aware That…
Meaning: Encourages attention to potential outcomes or important facts.
Definition: A phrase signaling awareness of key details.
Tone: Cautious and guiding.
Example: Be aware that parking may be limited during the event.
Explanation: Helps readers prepare by alerting them in advance.
Purpose and Personalization: Effective in warnings or instructions; adjust tone with “just so you know” for casual contexts.
7. Keep in Mind…
Meaning: Reminds readers of something that could affect their choices.
Definition: A phrase to highlight considerations before decisions.
Tone: Supportive and considerate.
Example: Keep in mind that the form must be submitted by Monday.
Explanation: Encourages thoughtfulness without sounding demanding.
Purpose and Personalization: Great for friendly reminders; soften or strengthen depending on the audience.
8. Just a Heads Up…
Meaning: Provides a quick, informal alert about upcoming details.
Definition: A phrase used to give casual notice.
Tone: Friendly and approachable.
Example: Just a heads up—the website will be down for maintenance tonight.
Explanation: Keeps communication light while still informative.
Purpose and Personalization: Ideal for casual emails or texts; in professional settings, consider “for your awareness.”
9. Please Note…
Meaning: Directs the reader’s attention to specific information.
Definition: A respectful yet firm way to highlight key details.
Tone: Formal but polite.
Example: Please note that late submissions will not be accepted.
Explanation: Balances authority with courtesy in communication.
Purpose and Personalization: Works well in professional contexts; replace with “take note” for lighter writing.
10. For Your Awareness…
Meaning: Shares information for the reader’s benefit.
Definition: A phrase to introduce details the reader should know.
Tone: Neutral and professional.
Example: For your awareness, we’ve updated the company policy.
Explanation: Keeps tone professional while still being helpful.
Purpose and Personalization: Suitable for workplace updates; in casual writing, swap with “just so you’re aware.”
11. This Is to Inform You…
Meaning: Provides an official notice or announcement.
Definition: A formal phrase signaling important communication.
Tone: Serious and official.
Example: This is to inform you that your request has been approved.
Explanation: Establishes authority and ensures the message is recognized as important.
Purpose and Personalization: Best for official documents; avoid in casual contexts to prevent stiffness.
12. Kindly Be Informed…
Meaning: Politely alerts readers to a fact or update.
Definition: A courteous version of “be advised.”
Tone: Respectful and professional.
Example: Kindly be informed that the office will close early tomorrow.
Explanation: Maintains professionalism while softening the delivery.
Purpose and Personalization: Works best in formal settings; in casual writing, “just so you know” fits better.
Learn more Other ways to say “Happy 4th of July”
13. Allow Me to Remind You…
Meaning: Gently revisits previously shared information.
Definition: A phrase that re-emphasizes key details.
Tone: Considerate and respectful.
Example: Allow me to remind you of the upcoming payment deadline.
Explanation: Offers courtesy while ensuring the message is understood.
Purpose and Personalization: Ideal for reminders; adapt with “quick reminder” for informal notes.
14. You May Wish to Note…
Meaning: Suggests information that could be useful or relevant.
Definition: A polite way to share optional but important details.
Tone: Gentle and respectful.
Example: You may wish to note that additional resources are available online.
Explanation: Encourages attention without pressuring the reader.
Purpose and Personalization: Perfect for guidance; for casual writing, simplify to “you might want to know.”
15. Just So You’re Aware…
Meaning: Provides casual notice for awareness.
Definition: A phrase signaling information that could be useful.
Tone: Conversational and friendly.
Example: Just so you’re aware, the event starts earlier than last year.
Explanation: Lightens communication while still informative.
Purpose and Personalization: Great for casual updates; in formal settings, use “for your awareness.”
16. Take into Account…
Meaning: Encourages readers to consider something before acting.
Definition: Highlights important factors for decision-making.
Tone: Advisory and thoughtful.
Example: Take into account the extra costs when planning your budget.
Explanation: Helps readers make informed choices.
Purpose and Personalization: Ideal for reports or essays; in casual use, say “keep in mind.”
17. Let Me Bring to Your Attention…
Meaning: Politely directs the reader’s focus to something important.
Definition: A phrase introducing significant details.
Tone: Formal and respectful.
Example: Let me bring to your attention the changes in the policy.
Explanation: Shows consideration while highlighting urgency.
Purpose and Personalization: Suitable for professional communication; for casual style, say “just a heads up.”
18. Make a Note That…
Meaning: Encourages recording or remembering a detail.
Definition: A directive to acknowledge important information.
Tone: Polite and practical.
Example: Make a note that your appointment has been moved to Tuesday.
Explanation: Ensures readers don’t miss essential updates.
Purpose and Personalization: Best for practical reminders; in casual notes, shorten to “note that.”
19. We’d Like to Let You Know…
Meaning: Politely informs readers of updates or notices.
Definition: A considerate way to provide information.
Tone: Friendly and approachable.
Example: We’d like to let you know about our upcoming event.
Explanation: Builds connection by framing updates positively.
Purpose and Personalization: Works for customer communication; in formal reports, use “this is to inform you.”
20. As a Quick Reminder…
Meaning: Revisits previously shared information briefly.
Definition: A short phrase for restating details.
Tone: Helpful and considerate.
Example: As a quick reminder, registration closes tomorrow.
Explanation: Keeps tone light while reinforcing important points.
Purpose and Personalization: Best for casual reminders; in professional contexts, consider “allow me to remind you.”
21. Here’s an FYI…
Meaning: Shares information for awareness without demanding action.
Definition: An informal version of “for your information.”
Tone: Casual and friendly.
Example: Here’s an FYI: the server will be offline tonight.
Explanation: Lightens the message while ensuring awareness.
Purpose and Personalization: Perfect for team updates; in formal communication, use “for your information.”
22. You Might Want to Know…
Meaning: Suggests optional but useful information.
Definition: A polite way of sharing details of interest.
Tone: Friendly and conversational.
Example: You might want to know that new resources are now available.
Explanation: Encourages curiosity while staying light.
Purpose and Personalization: Great for blogs or casual updates; in formal contexts, opt for “you may wish to note.”
Dive deeper Other Ways to Say “Firstly Secondly Thirdly”
23. This is to Remind You…
Meaning: Provides a gentle repetition of important information.
Definition: A formal reminder phrase.
Tone: Professional and considerate.
Example: This is to remind you that your appointment is tomorrow.
Explanation: Reinforces information while remaining courteous.
Purpose and Personalization: Best for official reminders; in casual style, say “just a reminder.”
24. Please Keep in Mind…
Meaning: Suggests careful consideration of a point.
Definition: A polite way to highlight factors.
Tone: Respectful and encouraging.
Example: Please keep in mind that refunds take five business days.
Explanation: Helps readers manage expectations.
Purpose and Personalization: Great for professional updates; in informal notes, shorten to “keep in mind.”
25. As a Friendly Reminder…
Meaning: Highlights key points in a gentle way.
Definition: A warm version of a reminder phrase.
Tone: Caring and approachable.
Example: As a friendly reminder, don’t forget to RSVP.
Explanation: Maintains kindness while stressing importance.
Purpose and Personalization: Works best in emails; for strict updates, use a formal tone.
26. Important Notice…
Meaning: Announces crucial information.
Definition: A phrase that introduces significant updates.
Tone: Serious and direct.
Example: Important Notice: The office will be closed on Monday.
Explanation: Ensures the message is treated as a priority.
Purpose and Personalization: Suitable for official memos; soften with “please note” in casual writing.
27. We Want to Inform You That…
Meaning: Clearly states an intent to provide details.
Definition: A formal phrase used in announcements.
Tone: Polite and professional.
Example: We want to inform you that your request is approved.
Explanation: Shows respect while providing clarity.
Purpose and Personalization: Great for formal communication; shorten to “just letting you know” for informal contexts.
28. For Your Information…
Meaning: Shares information without requiring action.
Definition: A neutral phrase for awareness.
Tone: Straightforward and professional.
Example: For your information, the policy has been updated.
Explanation: Keeps communication clear and efficient.
Purpose and Personalization: Best for professional writing; for casual tone, use “FYI.”
29. Please Bear in Mind…
Meaning: Encourages consideration of a key detail.
Definition: A gentle way to highlight factors.
Tone: Polite and thoughtful.
Example: Please bear in mind that the schedule may change.
Explanation: Helps readers stay flexible with expectations.
Purpose and Personalization: Perfect for thoughtful reminders; in casual writing, use “remember.”
30. In Case You Missed It…
Meaning: Recaps previously shared information.
Definition: A phrase to reintroduce important details.
Tone: Casual and engaging.
Example: In case you missed it, we launched a new feature last week.
Explanation: Keeps readers informed without pressure.
Purpose and Personalization: Great for newsletters or blogs; in professional reports, use “as noted previously.”
31. Here’s a Quick Update…
Meaning: Introduces fresh, concise information.
Definition: A phrase signaling a brief notice.
Tone: Friendly and straightforward.
Example: Here’s a quick update on the project status.
Explanation: Keeps communication short while informative.
Purpose and Personalization: Best for team updates; for formal style, say “please be advised.”
32. Just a Friendly Heads Up…
Meaning: Provides a lighthearted notice.
Definition: An informal way of giving information.
Tone: Warm and conversational.
Example: Just a friendly heads up—the office will be painted tomorrow.
Explanation: Adds personality to communication while staying helpful.
Purpose and Personalization: Works best in casual emails; formal tone should use “for your awareness.”
33. We’d Like You to Know…
Meaning: Shares updates in a considerate way.
Definition: A polite phrase to introduce important information.
Tone: Respectful and approachable.
Example: We’d like you to know about our new services.
Explanation: Builds rapport while keeping tone professional.
Purpose and Personalization: Great for customer communication; adjust tone with “just letting you know” for casual writing.
34. As Noted Previously…
Meaning: Reminds readers of already shared details.
Definition: A phrase pointing back to earlier information.
Tone: Formal and clear.
Example: As noted previously, the system will be offline tonight.
Explanation: Ensures continuity and reinforces key points.
Purpose and Personalization: Useful in formal documents; casual version could be “as mentioned before.”
35. Don’t Forget That…
Meaning: Encourages the reader not to overlook information.
Definition: A reminder phrase with friendly emphasis.
Tone: Supportive and approachable.
Example: Don’t forget that the application closes at midnight.
Explanation: Keeps tone light while emphasizing urgency.
Purpose and Personalization: Best for casual writing; in formal contexts, opt for “please be reminded.”
Conclusion
In closing, choosing professional alternatives to say “please be advised” allows you to transform communication from formal and distant to warmer, considerate, and truly impactful. Thoughtful language helps build stronger connections, whether in an academic paper, a blog post, a professional email, or even a personal letter.
By embracing personable alternatives, you bring more empathy, attentiveness, and authenticity into your writing. I encourage you to start applying these phrases today. Small changes can create meaningful results. This guide was crafted to support your growth, and I hope it becomes a lasting source of inspiration in your writing journey.
Hi! I’m Amelia Ashford, the admin of Lexoqust.com. Here, we dive deep into the world of synonyms to help you express yourself better.From everyday words to advanced vocabulary, Lexoqust makes your writing richer and more refined.
