33+ Other Ways to Say “Just So You Know”

Choosing the right words when we express ourselves can make a significant difference in how our message is received, especially when we want to share information, update someone, or clarify something.

One phrase many rely on is “just so you know,” but while it’s clear and simple, it often lacks the warmth and empathy needed for truly personal and meaningful communication.

In this guide, we’ll explore 33+ alternative ways to say “just so you know” that add care, nuance, and professionalism to your writing. These thoughtful phrases help you respect the relationship, respect the context, and convey the same idea with greater style.

What Does “Just So You Know” Mean?

“Just so you know” is a casual phrase used to introduce information, clarify a point, or give someone a heads-up. It signals that what follows is important or relevant, even if not urgent.

When to Use “Just So You Know”

Use this phrase when you want to share information, update someone, or clarify something without sounding forceful. It’s often helpful in conversations where context or subtle reminders are needed.

Is It Professional/Polite to Say “Just So You Know”?

While not rude, “just so you know” can sound blunt or passive depending on tone. In professional communication, consider alternatives like “for your awareness,” “just to clarify,” or “as a quick note” to convey the same idea more thoughtfully.

1. “I Wanted to Keep You Informed”

Meaning: Offers transparency by sharing relevant updates.
Definition: A phrase used to communicate important or timely information.
Tone: Supportive and considerate.
Example: I wanted to keep you informed about the schedule changes for next week.
Explanation: This phrase builds trust by showing you care about keeping others in the loop.
Purpose and Personalization: Use it to establish open communication. Adjust for tone with “Just a quick note to keep you informed” for a softer approach.

2. “For Your Awareness”

Meaning: Highlights information that may not require immediate action.
Definition: A phrase used to provide context or details that are useful to know.
Tone: Neutral and professional.
Example: For your awareness, the client meeting has been moved to Thursday.
Explanation: It avoids urgency while maintaining relevance.
Purpose and Personalization: Useful in formal writing; personalize with context to show care or attention.

3. “I Thought You Should Know”

Meaning: Flags important or potentially overlooked information.
Definition: A way to express that the reader might benefit from the information.
Tone: Thoughtful and slightly informal.
Example: I thought you should know the deadline has been extended.
Explanation: Encourages the reader to take note without pressure.
Purpose and Personalization: Use when clarity or transparency matters. Add a personal touch by linking the reason.

4. “Just to Keep You Updated”

Meaning: Keeps communication flowing with real-time details.
Definition: A phrase used to provide recent changes or updates.
Tone: Casual yet informative.
Example: Just to keep you updated, we’ve resolved the technical issue.
Explanation: Maintains continuity and shows attentiveness.
Purpose and Personalization: Great for emails or notes. Make it yours by including a friendly tone or update context.

5. “In Case You Missed It”

Meaning: Recaps key points or previously shared information.
Definition: Used to reintroduce content that may have gone unnoticed.
Tone: Friendly and helpful.
Example: In case you missed it, our new guidelines are now live.
Explanation: It gently draws attention without sounding critical.
Purpose and Personalization: Ideal for newsletters or reminders. Pair with enthusiasm to keep the reader engaged.

6. “I Wanted to Make You Aware”

Meaning: Points out something the reader might not know.
Definition: A way to ensure someone is conscious of relevant info.
Tone: Polite and formal.
Example: I wanted to make you aware of the recent policy updates.
Explanation: Balances respect with clarity.
Purpose and Personalization: Use it in professional contexts. Tailor it by explaining the importance of the information.

7. “This Is Just to Let You Know”

Meaning: Briefly delivers relevant info.
Definition: A simple preface for a non-critical message.
Tone: Mildly informal and neutral.
Example: This is just to let you know that the report was submitted.
Explanation: Offers clarity without sounding demanding.
Purpose and Personalization: Helpful for soft notifications. Add warmth with a friendly follow-up line.

Learn More:  Other Ways to Say “Room for Improvement”

8. “As a Heads-Up”

Meaning: Gives advance notice of something coming up.
Definition: A casual phrase meant to alert someone in advance.
Tone: Friendly and informal.
Example: As a heads-up, we might need to reschedule Friday’s meeting.
Explanation: Signals helpfulness while setting expectations.
Purpose and Personalization: Use in everyday messaging. Add specifics for more clarity or reassurance.

9. “For Your Reference”

Meaning: Provides helpful information to consult later.
Definition: A phrase that points to useful material or context.
Tone: Neutral and professional.
Example: For your reference, I’ve attached last year’s budget summary.
Explanation: Encourages resourceful decision-making.
Purpose and Personalization: Ideal for reports or attachments. Add guidance to boost usability.

10. “Just Wanted to Share”

Meaning: Expresses a desire to communicate something thoughtfully.
Definition: Used to gently introduce information or insight.
Tone: Warm and open.
Example: Just wanted to share a quick update on the project status.
Explanation: Makes communication feel personal and considerate.
Purpose and Personalization: Great for building rapport. Adjust tone with context—personal, casual, or professional.

11. “I Would Like to Inform You”

Meaning: Offers formal communication of information.
Definition: A direct phrase to officially notify someone.
Tone: Polite and formal.
Example: I would like to inform you of your selection for the award.
Explanation: Adds authority while remaining courteous.
Purpose and Personalization: Ideal for letters or announcements. Customize tone based on the occasion.

12. “Please Be Advised”

Meaning: Shares something that may affect the reader.
Definition: A formal way to convey caution or important updates.
Tone: Professional and direct.
Example: Please be advised that the office will be closed Monday.
Explanation: Used to maintain formality and credibility.
Purpose and Personalization: Fit for official notices. Make it reader-friendly by explaining why it matters.

13. “I Thought You Might Want to Know”

Meaning: Offers useful insight or details.
Definition: A gentle phrase that shares optional but relevant info.
Tone: Considerate and friendly.
Example: I thought you might want to know there’s a new option available.
Explanation: Keeps the tone open-ended and respectful.
Purpose and Personalization: Works well in thoughtful communication. Personalize it with context or shared interests.

14. “Just Wanted to Keep You in the Loop”

Meaning: Ensures the reader stays informed.
Definition: Used to update someone involved or affected by an issue.
Tone: Friendly and inclusive.
Example: Just wanted to keep you in the loop on the hiring process.
Explanation: Promotes teamwork and transparency.
Purpose and Personalization: Great for collaborative writing. Adjust tone for formal or casual updates.

15. “For Your Consideration”

Meaning: Presents information for review or thought.
Definition: A polite phrase that invites decision or reflection.
Tone: Respectful and formal.
Example: Please find the revised proposal for your consideration.
Explanation: It encourages thoughtful responses.
Purpose and Personalization: Use in pitches or requests. Personalize it with gratitude or reason.

16. “Just To Update You”

Meaning: Provides a recent or relevant change.
Definition: A concise phrase to deliver a new development.
Tone: Clear and neutral.
Example: Just to update you, the launch has been postponed.
Explanation: Keeps communication brief and focused.
Purpose and Personalization: Great for project updates. Add specifics for context or reassurance.

17. “I’d Like You to Be Aware”

Meaning: Draws attention to key information.
Definition: A respectful prompt for consideration.
Tone: Polite and attentive.
Example: I’d like you to be aware of the recent concerns raised.
Explanation: Suggests importance while maintaining respect.
Purpose and Personalization: Ideal for sensitive updates. Pair with empathy or solution-oriented language.

18. “Just To Clarify”

Meaning: Clears up misunderstandings.
Definition: A phrase to ensure mutual understanding.
Tone: Neutral and precise.
Example: Just to clarify, the report is due Friday, not Thursday.
Explanation: Encourages accuracy and reduces confusion.
Purpose and Personalization: Best for corrections. Soften tone if addressing a mistake.

19. “As a Reminder”

Meaning: Reiterates important information.
Definition: A gentle nudge to recall something known.
Tone: Kind and helpful.
Example: As a reminder, tomorrow is the submission deadline.
Explanation: Keeps readers on track without pressure.
Purpose and Personalization: Works in schedules or memos. Adjust tone based on familiarity.

20. “I Wanted to Make Sure You Knew”

Meaning: Checks that the recipient is aware.
Definition: Expresses care in passing along key info.
Tone: Thoughtful and supportive.
Example: I wanted to make sure you knew about the venue change.
Explanation: Shows attentiveness and concern.
Purpose and Personalization: Use when something could be overlooked. Add personal tone when needed.

21. “Just To Let You Know”

Meaning: Briefly delivers non-critical info.
Definition: A casual way to inform someone.
Tone: Friendly and informal.
Example: Just to let you know, I’ll be late to the meeting.
Explanation: Keeps communication open and light.
Purpose and Personalization: Great for everyday use. Add warmth with follow-up if needed.

22. “I Wanted to Point Out”

Meaning: Highlights something relevant.
Definition: Used to draw attention to details.
Tone: Polite and focused.
Example: I wanted to point out the missing attachments.
Explanation: Encourages awareness without blame.
Purpose and Personalization: Helpful in collaborative writing. Soften tone when correcting.

Learn More: Other Ways to Say “My Availability Is as Follows”

23. “Just A Quick Heads-Up”

Meaning: Shares short-term or last-minute info.
Definition: A friendly alert about something upcoming.
Tone: Informal and kind.
Example: Just a quick heads-up: the road will be closed tomorrow.
Explanation: Conveys urgency without stress.
Purpose and Personalization: Great for brief updates. Add detail for clarity if needed.

24. “For Your Information”

Meaning: Provides optional yet helpful info.
Definition: A phrase to deliver factual updates.
Tone: Neutral to slightly formal.
Example: For your information, the document was revised.
Explanation: Shares useful context without requiring action.
Purpose and Personalization: Suitable for reports. Pair with tone cues for approachability.

25. “I Thought You’d Appreciate Knowing”

Meaning: Offers considerate and optional insight.
Definition: A gentle preface for valuable news.
Tone: Warm and empathetic.
Example: I thought you’d appreciate knowing the client praised your work.
Explanation: Adds a personal, caring touch.
Purpose and Personalization: Great for praise or good news. Personalize with emotion or tone.

26. “Just Want to Ensure You’re Informed”

Meaning: Checks that someone isn’t left out.
Definition: A caring statement to confirm awareness.
Tone: Supportive and responsible.
Example: Just want to ensure you’re informed about the new guidelines.
Explanation: Shows attentiveness to others’ needs.
Purpose and Personalization: Ideal in group settings. Adjust formality to match your audience.

27. “I Wanted to Keep You in the Loop”

Meaning: Ensures continued awareness.
Definition: Updates someone as part of an ongoing matter.
Tone: Friendly and collaborative.
Example: I wanted to keep you in the loop about the hiring decision.
Explanation: Reinforces inclusion and transparency.
Purpose and Personalization: Use when decisions evolve. Add sincerity with personal phrasing.

28. “For Your Peace of Mind”

Meaning: Offers reassurance.
Definition: Provides info meant to relieve concerns.
Tone: Calming and compassionate.
Example: For your peace of mind, the issue has been resolved.
Explanation: Soothes anxiety with proactive clarity.
Purpose and Personalization: Ideal for sensitive topics. Personalize with empathy and confidence.

29. “Just Wanted to Notify You”

Meaning: Delivers factual updates.
Definition: A neutral way to inform about something.
Tone: Professional and calm.
Example: Just wanted to notify you that the package has arrived.
Explanation: Clear, concise, and respectful.
Purpose and Personalization: Great for logistical updates. Personalize with a thank-you or follow-up.

30. “I Wanted to Inform You of”

Meaning: Shares significant info with intention.
Definition: A direct phrase for conveying news or facts.
Tone: Formal and clear.
Example: I wanted to inform you of the upcoming maintenance.
Explanation: Offers clarity and completeness.
Purpose and Personalization: Ideal for official notices. Tailor tone with explanation or context.

31. “Just Thought I’d Mention”

Meaning: Gently introduces optional information.
Definition: Casual way to add a note or detail.
Tone: Light and conversational.
Example: Just thought I’d mention the new offer ends today.
Explanation: Softens delivery for a laid-back feel.
Purpose and Personalization: Use in informal writing. Personalize tone to suit relationship.

32. “As You May Already Know”

Meaning: Acknowledges prior knowledge before adding more.
Definition: Used when reinforcing known facts.
Tone: Respectful and inclusive.
Example: As you may already know, our office is relocating.
Explanation: Shows thoughtfulness and avoids redundancy.
Purpose and Personalization: Ideal for shared updates. Adapt tone based on audience familiarity.

33. “I’d Like to Bring to Your Attention”

Meaning: Calls focus to something important.
Definition: A professional way to highlight key points.
Tone: Polite and formal.
Example: I’d like to bring to your attention the discrepancies in the report.
Explanation: Encourages focused attention without pressure.
Purpose and Personalization: Use for critical notes. Add context to show helpfulness.

34. “Just Making Sure You Saw”

Meaning: Gently checks for visibility of a message.
Definition: A casual way to follow up or confirm.
Tone: Friendly and light.
Example: Just making sure you saw my earlier email.
Explanation: Keeps communication open and considerate.
Purpose and Personalization: Use for soft reminders. Add a smile or warmth for connection.

35. “Thought This Might Be Useful”

Meaning: Offers something helpful without obligation.
Definition: Suggests information that may assist the reader.
Tone: Supportive and generous.
Example: Thought this might be useful for your presentation prep.
Explanation: Encourages sharing and collaboration.
Purpose and Personalization: Ideal for value-driven writing. Add relevance to connect meaningfully.

Conclusion

Choosing the right alternative to “just so you know” can truly elevate how your message is received, whether you’re writing an email, blog post, or personal letter. Thoughtful language builds trust, adds warmth and care, and helps you clarify something with greater impact.

I hope these alternative ways inspire you to write with more purpose and personality. Whether you’re drafting a report or simply sharing information, your words matter. Thanks for reading I created this guide to be a supportive resource in your writing journey. Start using these phrases today and experience how small changes make a significant difference.