In today’s fast-paced digital world, choosing the right words for your reference in an email can make all the difference. Whether you’re drafting a report, writing an essay, or sending a quick note, your phrasing shapes how your message is received.
One commonly used phrase “for your reference in an email” is functional, but often lacks warmth or personality. With a few tweaks, you can create engaging professional messages that feel both polished and human.
In this guide, we’ll explore 33 modern alternatives for emails that reflect respectful email phrasing, offering refined communication phrases that elevate your professional tone in correspondence while keeping things clear and courteous.
What Does “For Your Reference” Mean?
“For your reference” is a phrase used to provide additional information, documents, or context that may be useful for the recipient. It indicates that the material shared is not urgent but could support understanding or decision-making.
When to Use “For Your Reference”
Use this phrase when you’re sharing relevant documents, past communications, or helpful resources in emails, reports, or messages. It fits well in professional email alternatives where clarification or background context enhances the reader’s grasp of the topic.
Is It Professional/Polite to Say “For Your Reference”?
Yes, it is considered polite and appropriate in formal communication. However, using refined communication phrases like “just in case it’s helpful” or “for your review” can add a touch of warm business communication and modernize your tone while maintaining clarity.
1. “Here’s something that may help”
Meaning: Offers helpful content without pressure to act on it.
Definition: A gentle way to provide supportive information.
Tone: Encouraging and friendly.
Example: “Here’s something that may help as you finalize the report.”
Explanation: This phrase empowers readers while being considerate and non-intrusive.
Purpose and Personalization: Use it to build trust while sharing resources; adjust wording based on familiarity or topic sensitivity.
2. “Thought you might find this useful”
Meaning: Shares relevant content in a personal and thoughtful way.
Definition: A casual expression that introduces potentially beneficial info.
Tone: Warm and helpful.
Example: “Thought you might find this useful when reviewing the client file.”
Explanation: It shows consideration, making the communication feel personal.
Purpose and Personalization: Great for emails; modify based on your relationship with the recipient.
3. “I wanted to pass this along”
Meaning: Indicates you’re sharing something that may be of interest or use.
Definition: A simple signal that information is being forwarded.
Tone: Respectful and neutral.
Example: “I wanted to pass this along in case it’s helpful for your project.”
Explanation: It gently delivers information without assuming its value.
Purpose and Personalization: Use in both formal and casual emails; tweak for tone and context.
4. “Let me share this with you”
Meaning: A polite introduction to a shared document or insight.
Definition: Offers information proactively in a professional tone.
Tone: Inclusive and thoughtful.
Example: “Let me share this with you before the next meeting.”
Explanation: Encourages openness and collaboration.
Purpose and Personalization: Ideal for team updates; adjust formality based on your relationship.
5. “Hope this adds value”
Meaning: Expresses a desire to be helpful or contribute positively.
Definition: A phrase that conveys support while offering information.
Tone: Considerate and affirming.
Example: “Hope this adds value as you prepare your proposal.”
Explanation: Demonstrates respect for the reader’s work and time.
Purpose and Personalization: Use to show goodwill; personalize with reference to their goals or needs.
6. “For your information”
Meaning: Provides useful information without requiring action.
Definition: A neutral phrase to present data or updates.
Tone: Informative and straightforward.
Example: “For your information, the meeting has been moved to Friday.”
Explanation: Keeps the recipient updated without assigning tasks.
Purpose and Personalization: Great for internal updates; make warmer with added context.
7. “As per our discussion”
Meaning: Refers back to a previous conversation to confirm understanding.
Definition: Recaps agreed points or follow-ups.
Tone: Formal and clarifying.
Example: “As per our discussion, I’ve updated the timeline.”
Explanation: Reinforces shared understanding.
Purpose and Personalization: Use to document agreements; adjust tone for internal or external recipients.
8. “For your review”
Meaning: Asks the recipient to check or provide feedback on content.
Definition: Signals a request for evaluation.
Tone: Professional and inviting.
Example: “Attached is the draft for your review.”
Explanation: Encourages input while respecting expertise.
Purpose and Personalization: Use in collaborative work; soften with personal notes if needed.
9. “Please see the attached”
Meaning: Points to an attachment relevant to the message.
Definition: Directs attention to accompanying documents.
Tone: Neutral and clear.
Example: “Please see the attached for the budget breakdown.”
Explanation: Keeps communication efficient.
Purpose and Personalization: Best for business emails; can be made warmer by explaining why it’s useful.
10. “Attached for your consideration”
Meaning: Offers material for thoughtful review or decision-making.
Definition: A respectful way to submit content or proposals.
Tone: Formal and polite.
Example: “Attached for your consideration is the proposal outline.”
Explanation: Suggests value while remaining courteous.
Purpose and Personalization: Ideal for leadership communication; personalize with a message of relevance.
11. “I’ve included the details below”
Meaning: Shares key points directly in the body of the message.
Definition: A phrase to present important info without attachments.
Tone: Clear and concise.
Example: “I’ve included the details below for easy access.”
Explanation: Supports fast reading and immediate access.
Purpose and Personalization: Use in busy workflows; add summary notes for a friendlier tone.
12. “For your reference, I’ve attached”
Meaning: Indicates that an attachment may be helpful to review.
Definition: Shares a document without requiring immediate action.
Tone: Helpful and respectful.
Example: “For your reference, I’ve attached the last quarter’s report.”
Explanation: Provides support materials while maintaining boundaries.
Purpose and Personalization: Good for optional context; personalize with a line explaining its relevance.
13. “Just for your information”
Meaning: Shares something purely as a heads-up or update.
Definition: No response or action expected.
Tone: Casual and informative.
Example: “Just for your information, the vendor confirmed delivery.”
Explanation: Keeps others informed in a low-pressure way.
Purpose and Personalization: Use for team updates; make warmer with a friendly sign-off.
14. “As discussed previously”
Meaning: Reminds the reader of a past conversation.
Definition: Recaps earlier topics or decisions.
Tone: Professional and confirming.
Example: “As discussed previously, the next steps are outlined below.”
Explanation: Reinforces alignment and accountability.
Purpose and Personalization: Good for project continuity; add detail to help the reader recall.
15. “Here’s the information I mentioned”
Meaning: Follow up on a verbal or written promise to send something.
Definition: Fulfills a prior commitment to share content.
Tone: Considerate and timely.
Example: “Here’s the information I mentioned during our call.”
Explanation: Builds trust through follow-through.
Purpose and Personalization: Add context for smoother communication; adapt tone based on formality.
16. “For your knowledge”
Meaning: Provides background info or context for awareness.
Definition: Indicates information that may be useful later.
Tone: Informative and respectful.
Example: “For your knowledge, this policy update takes effect next month.”
Explanation: Supports informed decisions.
Purpose and Personalization: Use for clarity; tailor formality to audience.
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17. “For your convenience”
Meaning: Highlights that the information is provided to make things easier.
Definition: Suggests that the sender is being helpful.
Tone: Friendly and accommodating.
Example: “For your convenience, I’ve included a summary below.”
Explanation: Shows thoughtfulness and reader focus.
Purpose and Personalization: Great for service-oriented emails; personalize by anticipating needs.
18. “For future reference”
Meaning: Offers content that might be useful later.
Definition: Encourages the recipient to save the information.
Tone: Forward-thinking and helpful.
Example: “For future reference, here’s the full timeline.”
Explanation: Demonstrates proactive communication.
Purpose and Personalization: Use when planning ahead; soften with context about its relevance.
19. “Please find the details below”
Meaning: Indicates that all necessary information follows.
Definition: Prepares the reader to read key content directly in the email.
Tone: Professional and efficient.
Example: “Please find the details below regarding your request.”
Explanation: Makes the message self-contained.
Purpose and Personalization: Use to reduce attachments; format clearly for easy scanning.
20. “I’ve sent over the information”
Meaning: Confirms that requested or promised info has been delivered.
Definition: A direct statement about shared content.
Tone: Polite and practical.
Example: “I’ve sent over the information we discussed.”
Explanation: Ensures clarity and follow-through.
Purpose and Personalization: Best for casual updates; pair with a note of availability for questions.
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21. “For your perusal”
Meaning: Offers content for detailed reading or thoughtful review.
Definition: A formal phrase suggesting the recipient examine the material carefully.
Tone: Respectful and slightly formal.
Example: “The draft contract is attached for your perusal.”
Explanation: Signals that the reader’s insights or judgment are valued.
Purpose and Personalization: Ideal for proposals or agreements; soften by using simpler synonyms in casual settings.
22. “In case you need it”
Meaning: Shares information that may or may not be needed, just to be helpful.
Definition: A considerate way to provide optional support.
Tone: Casual and supportive.
Example: “In case you need it, here’s the backup file.”
Explanation: Shows thoughtfulness without pressure.
Purpose and Personalization: Works well in peer-to-peer communication; personalize with relevance to their task.
23. “Attached for your records”
Meaning: Indicates that the document is for safekeeping or future use.
Definition: Suggests filing the information rather than immediate action.
Tone: Polite and informative.
Example: “Attached for your records is the signed agreement.”
Explanation: Emphasizes record-keeping and transparency.
Purpose and Personalization: Great for official communication; clarify its future importance when needed.
24. “As per our earlier conversation”
Meaning: References a previous discussion to confirm details.
Definition: A formal recap used to maintain clarity and alignment.
Tone: Formal and confirming.
Example: “As per our earlier conversation, the updated scope is attached.”
Explanation: Reinforces memory and accountability.
Purpose and Personalization: Use when documenting changes; adjust tone for internal vs. external recipients.
25. “Here is the document I mentioned”
Meaning: Fulfills a promise or expectation from a past exchange.
Definition: Directly refers to a document previously brought up.
Tone: Clear and courteous.
Example: “Here is the document I mentioned during our meeting.”
Explanation: Supports follow-through and professional consistency.
Purpose and Personalization: Helpful in both formal and informal settings; include a sentence on its usefulness.
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26. “For your awareness”
Meaning: Shares information to keep the recipient informed.
Definition: A professional phrase used to update without expecting feedback.
Tone: Thoughtful and neutral.
Example: “For your awareness, a new policy takes effect next week.”
Explanation: Promotes transparency and collaboration.
Purpose and Personalization: Ideal for team updates; adjust tone depending on the level of urgency.
27. “For your follow-up”
Meaning: Implies the recipient may need to take action or respond.
Definition: Points to materials requiring the reader’s next steps.
Tone: Encouraging and actionable.
Example: “Here are the client notes for your follow-up.”
Explanation: Helps delegate tasks respectfully.
Purpose and Personalization: Use when assigning responsibilities; tailor for urgency or priority.
28. “Please refer to the attached”
Meaning: Directs the recipient to review an attachment.
Definition: Highlights the importance of the included document.
Tone: Polite and professional.
Example: “Please refer to the attached for the full analysis.”
Explanation: Maintains focus and structure.
Purpose and Personalization: Great for formal documents; clarify why it matters to the reader.
29. “I have included the necessary documents”
Meaning: Confirms the inclusion of required files or resources.
Definition: Indicates that all needed materials are shared.
Tone: Responsible and informative.
Example: “I have included the necessary documents for your approval.”
Explanation: Reinforces preparedness and professionalism.
Purpose and Personalization: Use in formal communication; mention specific documents for added clarity.
30. “I’ve attached everything for your reference”
Meaning: Suggests that all relevant files are included for background or review.
Definition: A thorough way of offering optional but helpful content.
Tone: Considerate and complete.
Example: “I’ve attached everything for your reference regarding the client’s file.”
Explanation: Promotes transparency and resource-sharing.
Purpose and Personalization: Use when sharing bundles of info; personalize by summarizing what’s included.
31. “For your future reference”
Meaning: Offers information that may not be needed now but will be useful later.
Definition: A heads-up that the content is meant for later use.
Tone: Forward-looking and thoughtful.
Example: “For your future reference, I’ve included the updated contact list.”
Explanation: Encourages long-term awareness and preparation.
Purpose and Personalization: Works well in client and team communications; make it relevant by explaining its long-term value.
32. “As previously mentioned”
Meaning: Recalls earlier points or shared info.
Definition: Reinforces continuity in conversation.
Tone: Polite and professional.
Example: “As previously mentioned, the project deadline is August 15.”
Explanation: Helps readers connect past and present info.
Purpose and Personalization: Useful for reminders; add context for clarity if there’s a gap in communication.
33. “I trust this will be helpful”
Meaning: Expresses hope that the shared info meets the recipient’s needs.
Definition: A courteous phrase showing confidence in the content’s value.
Tone: Reassuring and thoughtful.
Example: “I’ve included the guide—trust this will be helpful.”
Explanation: Adds a personal touch that shows you care.
Purpose and Personalization: Great for client or colleague support; match the tone to the relationship.
34. “For your consideration and action”
Meaning: Requests thoughtful review followed by a response or step.
Definition: Signals both reflection and action are needed.
Tone: Formal and directive.
Example: “For your consideration and action, please review the attached plan.”
Explanation: Balances professionalism with clarity.
Purpose and Personalization: Use in decision-making scenarios; adjust tone to soften the directive.
35. “Attached for your attention”
Meaning: Flags the attachment as requiring careful review.
Definition: A polite nudge to prioritize the content.
Tone: Formal and alerting.
Example: “Attached for your attention is the revised budget proposal.”
Explanation: Helps direct focus without sounding demanding.
Purpose and Personalization: Best for important items; add urgency if needed, or soften with appreciation.
Conclusion
Choosing the right words especially in professional email alternatives can transform routine messages into meaningful connections. By exploring other ways to say “for your reference in an email,” you open the door to polished email language and more personalized business writing.
Whether you’re drafting academic content, business updates, or personal notes, these thoughtful workplace phrasing tips offer lasting value. I hope this guide becomes a trusted resource in your communication journey. Let your writing reflect both clarity and care every word matters. Try integrating these expressions into your daily emails for more impactful, human-centered messages that truly resonate.
Hi! I’m Amelia Ashford, the admin of Lexoqust.com. Here, we dive deep into the world of synonyms to help you express yourself better.From everyday words to advanced vocabulary, Lexoqust makes your writing richer and more refined.
