30+ Other Ways to Say “For Your Information”

Finding the right words can truly make a big difference in how your message is received, especially when you’re sharing information thoughtfully and kindly.

While the phrase “For Your Information” is commonly used, it can sometimes feel cold or abrupt. Fortunately, there are many alternatives to “for your information” that offer a greater sense of care, professionalism, and even a touch of warmth.

In this guide, we’ll explore over 30 unique and expressive ways to communicate information more empathetically and respectfully perfect for refining your communication in essays, reports, or personal notes. Let’s enhance your writing with style and intention.

What Does “For Your Information” Mean?

“For your information” is a commonly used phrase that signals you’re about to share something relevant, helpful, or important. At its core, it means, “Here’s something you should know.” It can be used to offer clarification, provide background, or deliver updates.

While often used in emails, reports, and conversations, the tone can vary depending on how it’s phrased or perceived ranging from neutral to slightly passive-aggressive if misused.

When to Use “For Your Information”

This phrase fits well in professional communication, especially when you need to pass along data, highlight a detail, or clarify a previous point. For example, you might use it when:

• Sharing a policy update with a colleague
• Clarifying a project detail in an email
• Responding to a request with additional background

However, tone matters. Used casually and considerately, it works well. But in sensitive contexts, it can come off as curt or dismissive, so mindful phrasing is key.

Is It Professional/Polite to Say “For Your Information”?

Yes, “for your information” can be professional, but its tone heavily depends on context and delivery. In formal settings like emails, reports, or presentations, it’s acceptable especially when accompanied by a polite or supportive tone. Still, in conversations where empathy and approachability matter, it may sound too blunt.

For a more polite and thoughtful alternative, consider saying:

• “Just so you’re aware…”
• “I wanted to share this with you…”
• “In case it’s helpful…”
• “For your reference…”

These expressions carry the same meaning but offer more warmth and respect, which helps maintain positive and clear communication in both casual and professional exchanges.

1. Just a Heads-Up

Meaning: Signals that you’re about to share something important or time-sensitive.
Definition: A gentle phrase used to inform someone ahead of time.
Tone: Casual and courteous.
Example: Just a heads-up, the meeting has been moved to 3 p.m.
Explanation: This phrase builds trust by showing consideration for the reader’s awareness and schedule.
Purpose and Personalization: Use this to flag upcoming events or changes. Works well in friendly or semi-formal writing—adjust tone by adding context or softening language.

2. I Wanted to Share This With You

Meaning: Expresses intention and a personal touch when sharing information.
Definition: A phrase that introduces content you’re intentionally providing for the reader’s benefit.
Tone: Warm and thoughtful.
Example: I wanted to share this with you in case it helps clarify the timeline.
Explanation: It fosters connection by framing the information as a helpful gesture.
Purpose and Personalization: Ideal for emails or informal writing—add personalization based on the recipient’s role or interest.

3. Here’s an Update

Meaning: Introduces the latest information or progress on a topic.
Definition: A brief lead-in to current or new developments.
Tone: Informative and neutral.
Example: Here’s an update on the client feedback we received.
Explanation: Keeps readers informed without sounding overwhelming or abrupt.
Purpose and Personalization: Effective in reports or team updates—customize by specifying what’s changed.

4. Thought You Might Like to Know

Meaning: Indicates the information may be of interest or value to the reader.
Definition: A soft, reader-centered phrase to introduce useful details.
Tone: Friendly and considerate.
Example: Thought you might like to know the deadline has been extended.
Explanation: Encourages engagement and adds a human touch.
Purpose and Personalization: Great for casual or supportive writing—adapt to tone by adding reasoning or benefits.

5. For Your Reference

Meaning: Provides information the reader can use now or later.
Definition: Indicates that the content is offered as helpful background or documentation.
Tone: Professional and reserved.
Example: For your reference, I’ve attached last year’s report.
Explanation: Offers clarity without pressure, giving the reader control over when to use the info.
Purpose and Personalization: Best for business communication—personalize by naming specific documents or data.

6. Just So You’re Aware

Meaning: Ensures the reader is informed about a specific detail or change.
Definition: A heads-up phrase that prepares someone for a relevant point.
Tone: Respectful and proactive.
Example: Just so you’re aware, maintenance is scheduled for tomorrow.
Explanation: Helps avoid misunderstandings or surprises.
Purpose and Personalization: Useful in notices or quick messages—tailor based on urgency or formality.

7. I Thought This Might Be Useful

Meaning: Shares something that could benefit the reader.
Definition: A personal phrase suggesting value or relevance in the information.
Tone: Supportive and kind.
Example: I thought this might be useful as you plan your next steps.
Explanation: Shows care in anticipating the reader’s needs.
Purpose and Personalization: Works well in guidance-based writing—add brief context for relevance.

8. Kindly Note

Meaning: Politely highlights something important.
Definition: A formal phrase that signals attention to detail or instruction.
Tone: Polite and instructive.
Example: Kindly note that the policy has changed.
Explanation: Maintains authority while sounding courteous.
Purpose and Personalization: Great for policy or admin communication—use with bullet points or clear formatting.

9. In Case You Were Wondering

Meaning: Answers a likely unspoken question.
Definition: Introduces clarifying information in an anticipatory way.
Tone: Friendly and conversational.
Example: In case you were wondering, the tickets go on sale next week.
Explanation: Builds rapport by anticipating curiosity.
Purpose and Personalization: Ideal for blogs or updates—adjust by including commonly asked questions.

10. Allow Me to Fill You In

Meaning: Offers to catch someone up on what they’ve missed.
Definition: A phrase used to introduce a summary or background.
Tone: Helpful and informative.
Example: Allow me to fill you in on what happened during the meeting.
Explanation: Makes the reader feel included and valued.
Purpose and Personalization: Great for recaps—add personalization by noting why the reader missed the info.

Learn More: Other Ways to Say “Good Communication Skills” 

11. Here’s What’s Going On

Meaning: Shares current events or developments.
Definition: A casual phrase that transitions into a status update.
Tone: Direct and approachable.
Example: Here’s what’s going on with the project timeline.
Explanation: Simple and efficient, ideal for clarity.
Purpose and Personalization: Use in newsletters or updates—add personality by using informal phrasing or anecdotes.

12. Just Sharing Some Insight

Meaning: Offers observations or analysis.
Definition: A soft introduction to thoughtful commentary or feedback.
Tone: Reflective and constructive.
Example: Just sharing some insight from our latest client feedback.
Explanation: Encourages learning without sounding critical.
Purpose and Personalization: Ideal for commentary—tailor by linking to user needs or goals.

13. Thought I’d Pass This Along

Meaning: Indicates you’re forwarding useful or relevant information.
Definition: A light way to share something received from another source.
Tone: Friendly and neutral.
Example: Thought I’d pass this along in case you missed it.
Explanation: Casual and non-intrusive, promotes sharing.
Purpose and Personalization: Use in group emails—adjust by adding who the original source was.

14. Here’s a Quick Heads-Up

Meaning: Warns or informs briefly and helpfully.
Definition: An informal alert to important changes or reminders.
Tone: Alert and courteous.
Example: Here’s a quick heads-up: there’s a deadline change.
Explanation: Efficient and easy to digest.
Purpose and Personalization: Use for short updates—personalize with action items if needed.

15. Just Bringing This to Your Attention

Meaning: Points out a detail that may have been missed.
Definition: A direct but respectful way to highlight something.
Tone: Professional and attentive.
Example: Just bringing this to your attention before final submission.
Explanation: Helps avoid oversight while showing professionalism.
Purpose and Personalization: Good for corrections—soften or strengthen tone based on context.

16. For Your Awareness

Meaning: Provides information without demanding action.
Definition: A neutral phrase to inform or alert someone.
Tone: Formal and factual.
Example: For your awareness, the policy review is scheduled for Friday.
Explanation: Keeps communication clear without implying urgency.
Purpose and Personalization: Use in reports—modify with a timeframe or scope for clarity.

17. I Thought You’d Want to Know

Meaning: Shares something relevant or beneficial.
Definition: Suggests that the information matters to the reader personally or professionally.
Tone: Thoughtful and engaging.
Example: I thought you’d want to know the new software is live.
Explanation: Personal and empathetic, shows thoughtfulness.
Purpose and Personalization: Use in personalized notes—mention the reader’s role or interest to tailor it.

18. Here’s a Friendly Reminder

Meaning: Gently prompts someone about a task or event.
Definition: A courteous way to refresh memory.
Tone: Polite and encouraging.
Example: Here’s a friendly reminder to RSVP by Friday.
Explanation: Keeps things on track without pressure.
Purpose and Personalization: Use for deadlines or events—add emojis or friendly sign-offs in informal notes.

19. Just Keeping You in the Loop

Meaning: Updates someone to ensure they’re informed.
Definition: A way to continue communication flow.
Tone: Casual and cooperative.
Example: Just keeping you in the loop about the design updates.
Explanation: Builds collaboration and trust.
Purpose and Personalization: Great for team settings—adjust tone based on familiarity.

20. Sharing Some Background Info

Meaning: Provides context or explanation.
Definition: Adds helpful information that supports understanding.
Tone: Informative and supportive.
Example: Sharing some background info to clarify the approach we took.
Explanation: Enhances comprehension and reduces confusion.
Purpose and Personalization: Useful for onboarding or reports—add relevant links or resources.

21. Wanted to Make Sure You’re Aware

Meaning: Verifies someone knows important information.
Definition: A considerate way to inform.
Tone: Concerned and respectful.
Example: Wanted to make sure you’re aware of the new update schedule.
Explanation: Signals responsibility and consideration.
Purpose and Personalization: Good for leadership roles—personalize by tying to goals or roles.

22. I Came Across This and Thought of You

Meaning: Shows personalized intent in sharing content.
Definition: Connects the shared item with the recipient’s interest.
Tone: Warm and personal.
Example: I came across this article and thought of you—it aligns with your recent project.
Explanation: Enhances engagement and emotional resonance.
Purpose and Personalization: Use in mentoring or peer sharing—mention shared context for depth.

23. Letting You Know

Meaning: Simple phrase to inform or clarify.
Definition: A straightforward introduction to an update.
Tone: Casual and neutral.
Example: Letting you know the meeting’s been moved.
Explanation: Easy to understand and widely accepted.
Purpose and Personalization: Use in casual exchanges—add extra detail for clarity.

24. Just So You Don’t Miss It

Meaning: Prevents oversight or forgetfulness.
Definition: A friendly nudge to ensure attention.
Tone: Gentle and helpful.
Example: Just so you don’t miss it—there’s a link at the bottom of the page.
Explanation: Keeps communication user-friendly.
Purpose and Personalization: Great for digital writing—use with bold or formatting to guide attention.

25. As a Reminder

Meaning: Reiterates an important detail.
Definition: A polite way to repeat or reinforce.
Tone: Professional and calm.
Example: As a reminder, your submission is due next Monday.
Explanation: Keeps things organized without sounding repetitive.
Purpose and Personalization: Use in follow-ups—adjust tone with softer intros or visuals.

26. Here’s a Quick Recap

Meaning: Summarizes recent details or events.
Definition: Offers a brief review.
Tone: Efficient and friendly.
Example: Here’s a quick recap of what we covered in the meeting.
Explanation: Saves time and supports retention.
Purpose and Personalization: Ideal for reports or email summaries—customize with bullet points or subheadings.

Learn More: Other Ways to Say “How Are You”

27. To Keep You Informed

Meaning: Signals ongoing transparency.
Definition: A phrase for continuous updates.
Tone: Professional and trustworthy.
Example: To keep you informed, the latest figures are attached.
Explanation: Shows accountability.
Purpose and Personalization: Useful in leadership or reporting—enhance with links or visual data.

28. I Wanted You to Have This Info

Meaning: Shares something with helpful intent.
Definition: A personal approach to providing value.
Tone: Friendly and sincere.
Example: I wanted you to have this info in case it comes up in your meeting.
Explanation: Strengthens connection.
Purpose and Personalization: Great for thoughtful communication—personalize by explaining the relevance.

29. Just Checking In with an Update

Meaning: Combines follow-up with new info.
Definition: A light intro to stay connected and provide updates.
Tone: Casual and caring.
Example: Just checking in with an update on our progress.
Explanation: Maintains engagement.
Purpose and Personalization: Works well in recurring communications—adjust tone based on pace or relationship.

30. Keeping You Posted

Meaning: Signals ongoing information sharing.
Definition: A phrase for regular updates.
Tone: Conversational and open.
Example: Keeping you posted as we finalize the details.
Explanation: Builds transparency.
Purpose and Personalization: Good for collaborative teams—soften tone by including humor or encouragement.

31. You Might Find This Helpful

Meaning: Offers value without pressure.
Definition: Suggests that the info may benefit the reader.
Tone: Encouraging and respectful.
Example: You might find this helpful when planning your schedule.
Explanation: Keeps the tone open-ended and helpful.
Purpose and Personalization: Use in suggestions—personalize by linking to needs or questions.

32. A Quick Note to Keep You Informed

Meaning: A brief message to update the reader.
Definition: Combines brevity with clarity.
Tone: Warm and informative.
Example: A quick note to keep you informed about the status update.
Explanation: Balances tone and function well.
Purpose and Personalization: Perfect for short updates—modify with greeting or sign-off tone.

33. Thought You’d Appreciate This

Meaning: Shares something you believe will be valued.
Definition: A thoughtful lead-in for personalized content.
Tone: Friendly and appreciative.
Example: Thought you’d appreciate this article on leadership.
Explanation: Adds emotional engagement.
Purpose and Personalization: Use in mentoring or peer support—customize with why it matters to the reader.

34. In Case You Missed It

Meaning: Highlights important or overlooked content.
Definition: Draws attention to previously shared info.
Tone: Light and considerate.
Example: In case you missed it, the update went live yesterday.
Explanation: Helps maintain awareness.
Purpose and Personalization: Great for newsletters—use formatting to draw attention.

35. Quick FYI

Meaning: Shares info efficiently and without detail.
Definition: A brief, informal way to convey something relevant.
Tone: Casual and to-the-point.
Example: Quick FYI: the meeting link has changed.
Explanation: Saves time while keeping communication flowing.
Purpose and Personalization: Use in fast-paced settings adjust formality based on audience.

Conclusion

Choosing other ways to say for your information allows your writing to feel more human, respectful, and audience-aware. Thoughtful phrasing builds stronger connections and shows care in how we deliver details. Whether you’re drafting a blog, email, or research paper, these alternatives add clarity and warmth without sounding robotic.

By embracing clear, context-aware language, you invite deeper engagement and authenticity into every message. I’ve crafted this guide with genuine intent to help you express ideas more effectively. Use these polished expressions to communicate purposefully and let your unique voice shine through every word you share.