30+ Other Ways to Say “By The Way”

Finding the right words can truly make all the difference in how your message is received whether you’re writing a casual email, crafting a report, or engaging in a professional discussion.

One phrase that often shows up is “by the way” a useful but sometimes overused expression. By learning how to phrase something with more personal and thoughtful language, you can offer alternatives to a phrase that create more connection, convey care, and still keep the tone professional.

In this guide, you’ll discover 30+ polished substitutions to help you communicate with warmth, consideration, and modern professionalism in every context.

What Does “By the Way” Mean?

“By the way” is a transitional phrase used to introduce a side note, additional point, or a shift in topic that’s somewhat unrelated to the main subject. It helps steer the conversation gently without breaking flow, often adding casual or informal context.

When to Use “By the Way”

Use “by the way” when you want to casually insert extra information, ask a follow-up, or change the subject mid-discussion. It works well in informal chats, casual emails, or relaxed conversations where a personal and thoughtful tone is welcome.

Is It Professional/Polite to Say “By the Way”?

While “by the way” is generally polite, it may feel too informal in professional discussions. In workplace writing, opt for alternatives like “additionally,” “as a side note,” or “just to clarify” to communicate with warmth while maintaining professionalism and consideration.

1. Incidentally

Meaning: Suggests a detail or point brought up unintentionally or as an aside.
Definition: Used to introduce information that is loosely connected to the main topic.
Tone: Casual and conversational.
Example: Incidentally, the meeting was rescheduled to Friday afternoon.
Explanation: This phrase naturally shifts the topic without sounding abrupt. It keeps the flow smooth and relaxed.
Purpose and Personalization: Ideal for informal articles or casual business updates. Writers can use it when adding background details or secondary insights.

2. On a Side Note

Meaning: Introduces a related but less important detail.
Definition: Indicates a shift in focus to a smaller, supplemental idea.
Tone: Warm and reflective.
Example: On a side note, don’t forget to update your profile picture.
Explanation: Adds dimension to the content by including small, thoughtful asides.
Purpose and Personalization: Great for blog-style or newsletter writing. Adjust the tone by adding humor or sincerity to match your style.

3. Just so You Know

Meaning: Provides information that might be useful or interesting.
Definition: A heads-up or clarification for the reader.
Tone: Informal, considerate.
Example: Just so you know, the deadline was extended by two days.
Explanation: Conveys transparency and helps keep readers informed.
Purpose and Personalization: Best for friendly tones; tailor it by softening with “I thought you’d like to know.”

4. For Your Information

Meaning: Offers factual or clarifying detail.
Definition: Presents a piece of information the reader may need to know.
Tone: Neutral to formal.
Example: For your information, the files are saved in the shared drive.
Explanation: Clear and concise, especially in instructional or workplace writing.
Purpose and Personalization: Use in reports or emails; make it warmer by using a softer lead-in when needed.

5. By the Way, Speaking of That

Meaning: Links the current topic to a related one.
Definition: Used to smoothly bridge from one subject to a related matter.
Tone: Conversational and connected.
Example: By the way, speaking of that, have you heard from the supplier yet?
Explanation: Encourages topic continuity in an engaging tone.
Purpose and Personalization: Great for transitions; personalize by varying the length or using relevant references.

6. As a Matter of Fact

Meaning: Adds emphasis or corrects a misconception.
Definition: Presents a point as factual or important.
Tone: Confident, clarifying.
Example: As a matter of fact, she’s already working on the draft.
Explanation: Useful for establishing credibility and correcting details.
Purpose and Personalization: Ideal for persuasive or informative writing; can be softened with context.

7. On a Different Note

Meaning: Signals a shift to a new subject.
Definition: Used to indicate a deliberate change in topic.
Tone: Smooth and deliberate.
Example: On a different note, let’s review the team’s progress.
Explanation: Keeps structure and pacing controlled.
Purpose and Personalization: Useful in structured writing. Adapt tone to match emotional shifts or logical transitions.

8. Speaking of Which

Meaning: Refers to something just mentioned.
Definition: A segue into a related point.
Tone: Natural and spontaneous.
Example: Speaking of which, we should check the budget allocations.
Explanation: Helps readers follow a stream of thought seamlessly.
Purpose and Personalization: Perfect for storytelling or internal commentary. Use when echoing the last subject naturally.

Learn More:  Other Ways to Say “Moving Forward”

9. I Forgot to Mention

Meaning: Admits a missed point and brings it forward.
Definition: Revisits a detail that was left out earlier.
Tone: Apologetic but friendly.
Example: I forgot to mention, the meeting starts earlier tomorrow.
Explanation: Adds a personal touch and builds trust.
Purpose and Personalization: Use in casual or personal writing; add context to soften the oversight.

10. Just a Thought

Meaning: Offers a tentative suggestion or idea.
Definition: Presents a light, optional insight or recommendation.
Tone: Gentle and non-intrusive.
Example: Just a thought—maybe we could offer a discount for early sign-ups.
Explanation: Encourages reader engagement without pressure.
Purpose and Personalization: Ideal for brainstorming or offering options. Keep the phrasing light to match the tone.

11. In Passing

Meaning: Mentions something briefly or casually.
Definition: A quick, less detailed remark.
Tone: Light and fleeting.
Example: He mentioned, in passing, that the venue might change.
Explanation: Adds realism and subtlety to writing.
Purpose and Personalization: Use sparingly for side notes or character details in narrative writing.

12. As I Was Saying

Meaning: Redirects back to a previous point.
Definition: Resumes a thought after an interruption.
Tone: Patient and structured.
Example: As I was saying, the strategy still needs refinement.
Explanation: Keeps the flow steady and intentional.
Purpose and Personalization: Great for formal or reflective writing. Adjust rhythm to control pacing.

13. In Case You Didn’t Know

Meaning: Presents new or helpful information.
Definition: Adds a fact the reader may not be aware of.
Tone: Informative, light.
Example: In case you didn’t know, the team reached its target last week.
Explanation: Encourages curiosity and attentiveness.
Purpose and Personalization: Use in casual blogs or friendly communication. Add empathy for reader awareness.

14. Just for the Record

Meaning: Offers clarification or sets facts straight.
Definition: Ensures that a fact or opinion is officially noted.
Tone: Assertive but fair.
Example: Just for the record, I did submit the application on time.
Explanation: Maintains transparency and accountability.
Purpose and Personalization: Good for correcting misunderstandings. Use sparingly for emphasis.

15. By the Way, I Was Wondering

Meaning: Softens a question or request.
Definition: Gently introduces a new thought or concern.
Tone: Curious and considerate.
Example: By the way, I was wondering if you had a copy of the agenda.
Explanation: Reduces pressure and invites engagement.
Purpose and Personalization: Perfect for emails and conversations. Use to keep requests polite and warm.

Read More: Other Ways to Say “I Respect Your Decision”

16. As a Quick Aside

Meaning: Shares an unrelated but relevant detail.
Definition: Briefly diverges from the main discussion.
Tone: Friendly and informative.
Example: As a quick aside, the tool now supports real-time editing.
Explanation: Keeps communication dynamic and human.
Purpose and Personalization: Suitable for instructional or narrative pieces. Match pacing to flow naturally.

17. In Other News

Meaning: Signals a complete topic change.
Definition: Introduces a new, often unrelated point.
Tone: Refreshing, upbeat.
Example: In other news, the company launched its mobile app today.
Explanation: Resets reader attention with fresh content.
Purpose and Personalization: Works well in newsletters or updates. Keep transitions sharp but pleasant.

18. On a Related Note

Meaning: Introduces a logically connected idea.
Definition: Builds upon the current topic with additional context.
Tone: Smooth and thoughtful.
Example: On a related note, the feedback survey results were positive.
Explanation: Shows continuity in reasoning or theme.
Purpose and Personalization: Perfect for structured writing. Add transitions to keep flow intact.

19. While We’re on the Topic

Meaning: Capitalizes on the current subject.
Definition: Extends discussion to a related area.
Tone: Conversational and intuitive.
Example: While we’re on the topic, let’s review next quarter’s goals.
Explanation: Reinforces cohesion and logical flow.
Purpose and Personalization: Ideal for discussions and deep dives. Make it part of a natural sequence.

20. One Last Thing

Meaning: Introduces a final point before closing.
Definition: Brings in a closing detail.
Tone: Conclusive and friendly.
Example: One last thing—remember to submit your hours by Monday.
Explanation: Helps wrap up communication smoothly.
Purpose and Personalization: Use at the end of emails or sections. Adjust tone for urgency or warmth.

21. Before I Forget

Meaning: Adds a reminder or timely note.
Definition: A quick way to insert information before it’s overlooked.
Tone: Informal, proactive.
Example: Before I forget, the client asked for a revised estimate.
Explanation: Keeps communication sharp and attentive.
Purpose and Personalization: Best used when you want to keep conversations practical. Use a friendly tone to make it sound caring rather than abrupt.

22. Now that You Mention It

Meaning: Responds to a prompt with a reflective comment.
Definition: Acknowledges a previous idea and adds a related point.
Tone: Thoughtful, engaging.
Example: Now that you mention it, we should double-check the figures.
Explanation: Encourages back-and-forth conversation.
Purpose and Personalization: Ideal for dialogue-style writing. Adjust to sound more contemplative or lighthearted depending on your voice.

See Also: Other Ways to Say “Above and Beyond”

23. On a Different Subject

Meaning: Clearly shifts to a new topic.
Definition: Signals a transition that is intentional and unrelated.
Tone: Clear and structured.
Example: On a different subject, the onboarding process is being updated.
Explanation: Keeps communication organized.
Purpose and Personalization: Best used in reports or longer articles. Tailor the language to maintain a smooth transition.

24. Just a Quick Update

Meaning: Provides recent information or a small report.
Definition: A brief informational note or progress summary.
Tone: Helpful and informative.
Example: Just a quick update—the team completed the first draft.
Explanation: Keeps readers in the loop without overwhelming them.
Purpose and Personalization: Use in status reports or bulletins. Add context to make it feel personal or relevant.

25. In Case You Were Wondering

Meaning: Answers a question the reader may not have voiced yet.
Definition: Anticipates curiosity or confusion.
Tone: Friendly and preemptive.
Example: In case you were wondering, the new policy applies to all departments.
Explanation: Builds trust by showing awareness of reader concerns.
Purpose and Personalization: Great for FAQs or guide-style writing. Make it warm with direct reader address.

26. Just Wanted to Mention

Meaning: Introduces something casually and politely.
Definition: A soft lead-in to a point.
Tone: Gentle and approachable.
Example: Just wanted to mention that the event starts at 4 PM.
Explanation: Useful for side comments without sounding forceful.
Purpose and Personalization: Works well in emails or personal writing. You can personalize by pairing it with compliments or thanks.

27. For the Record

Meaning: Clarifies or officially states something.
Definition: Used to emphasize accuracy or stance.
Tone: Formal, sometimes firm.
Example: For the record, I did attend the training session.
Explanation: Good for correcting details with authority.
Purpose and Personalization: Use when documentation or clarity is key. Adjust tone by including reasoning or context.

28. On Another Note

Meaning: Indicates a switch in subject matter.
Definition: A neutral transition phrase.
Tone: Balanced and professional.
Example: On another note, we’ll be launching a new product soon.
Explanation: Keeps flow intact while shifting focus.
Purpose and Personalization: Excellent for professional reports or updates. Can be made warmer with additional context.

29. As a Follow-Up

Meaning: Refers to a previous message or action.
Definition: Indicates continuation or response.
Tone: Respectful and process-oriented.
Example: As a follow-up, here’s the updated file you requested.
Explanation: Shows initiative and clarity.
Purpose and Personalization: Useful in professional emails or structured writing. Personalize by adding names or timelines.

30. If I May Add

Meaning: Politely offers a supplementary point.
Definition: Used to insert input without interrupting.
Tone: Respectful and modest.
Example: If I may add, the revised plan seems more practical.
Explanation: Balances assertiveness with courtesy.
Purpose and Personalization: Use in collaborative writing. Soften or strengthen tone based on audience.

31. On That Note

Meaning: Connects a previous idea to a transition or conclusion.
Definition: Bridges one point to another related conclusion.
Tone: Reflective and cohesive.
Example: On that note, let’s move on to the next topic.
Explanation: Provides logical flow and subtle emphasis.
Purpose and Personalization: Ideal for wrapping sections. Match the tone to mood—serious or light.

Explore More: Other Ways to Say “I Forwarded the Email”

32. As Luck Would Have It

Meaning: Introduces an unexpected but relevant situation.
Definition: A narrative phrase to add coincidence or irony.
Tone: Light-hearted and story-driven.
Example: As luck would have it, we had an extra ticket.
Explanation: Engages readers with personality and charm.
Purpose and Personalization: Best for storytelling. Use sparingly in professional writing unless humor is appropriate.

33. That Reminds Me

Meaning: A thought triggered by something just mentioned.
Definition: Introduces a related or prompted idea.
Tone: Spontaneous and friendly.
Example: That reminds me—we still need to follow up with HR.
Explanation: Enhances narrative flow with relatability.
Purpose and Personalization: Great in informal communication or storytelling. Keep it relatable.

34. Just Bringing This Up

Meaning: Offers a suggestion or comment gently.
Definition: Introduces a point without pressure.
Tone: Respectful and careful.
Example: Just bringing this up in case we want to revisit the earlier draft.
Explanation: Softens potential criticism or reminders.
Purpose and Personalization: Excellent for feedback or teamwork. Add tone cues to suit your relationship with the reader.

35. If It Helps

Meaning: Offers a contribution or clarification for the reader’s benefit.
Definition: Frames information as potentially useful.
Tone: Supportive and helpful.
Example: If it helps, I’ve attached last year’s report for reference.
Explanation: Shows empathy and adds value.
Purpose and Personalization: Perfect for helpful content. Adjust based on how much guidance your audience needs.

Conclusion

In writing, even a small shift like choosing a thoughtful alternative to “by the way” can enhance clarity and create more connection. By using more personal and thoughtful expressions, your voice becomes more authentic and your message more impactful.

Whether you’re crafting a blog post, academic essay, or personal letter, the right phrase adds warmth, professionalism, and meaning. I hope this guide inspires you to explore new ways to communicate with care and consideration. Let these phrases be tools to refine your stylebecause every word matters. Thanks for visiting may this post continue to be your trusted resource for thoughtful writing.